Executive Personal Assistant

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the owner of the corporation. This dynamic role involves managing complex calendars, coordinating projects, handling highly confidential information, and facilitating seamless communication across teams. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a positive attitude to ensure the executive’s daily operations run smoothly and efficiently. This paid position offers an exciting opportunity to be an integral part of a fast-paced, professional environment where your skills will directly contribute to organizational success.

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace
• Handle all aspects of office management, including filing, data entry, and maintaining organized records
• Assist with event planning and organizing corporate or personal events from inception to execution
• Provide executive administrative support such as proofreading documents, transcription, and preparing reports or presentations with strong attention to detail
• Facilitate internal communication across departments and with external partners using email, video conferencing software, multi-line phone systems, and collaboration tools
• Oversee bookkeeping tasks utilizing QuickBooks or similar accounting software to ensure accurate financial record-keeping
• Coordinate project management activities by tracking deadlines, preparing status reports, and collaborating with teams to meet objectives efficiently

Skills

• Proven experience as an executive assistant or personal assistant with a strong background in office administration
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Proficiency in productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other relevant tools
• Strong typing skills combined with excellent writing and proofreading abilities for professional correspondence and documentation
• Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams) and familiarity with managing multi-line phone systems
• Experience in event planning, project coordination, and managing executive calendars with attention to detail
• Ability to handle confidential information discreetly while demonstrating excellent phone etiquette and customer service skills
• Knowledge of bookkeeping practices using QuickBooks or similar platforms along with data entry expertise
• Effective internal communication skills for collaborating across teams and supporting executive needs seamlessly

Join us as an Executive Personal Assistant where your dedication will empower our leadership team to achieve their goals while you develop your career in a vibrant professional setting. Your organizational prowess combined with technical expertise will make a meaningful impact every day!

Pay: From $17.00 per hour

Benefits:

• Flexible schedule

Work Location: In person