Executive Legal Assistant

Senior Litigation Legal Secretary/Executive Assistant

A well-established litigation practice is seeking an experienced Senior Litigation Legal Executive Assistant to support a team of high-volume attorneys in a fast-paced, professional environment. This role is ideal for a detail-oriented legal professional who thrives on managing complex litigation matters and providing high-level administrative support.

Compensation & Work Arrangement

• Base salary: $100,000–$125,000, commensurate with experience
• Annual bonus: $25,000
• Paid parking provided
• Hybrid schedule: 3 days per week in the office (Century City)

Key Responsibilities

• Draft, revise, and finalize litigation documents including pleadings, discovery materials, subpoenas, deposition notices, and correspondence
• Prepare court-ready filings, including formatting, proofreading, tables of contents, and tables of authorities
• Manage electronic filings in state and federal courts and handle agency submissions
• Assist attorneys with trial preparation, hearings, and depositions
• Organize and maintain attorney emails and case files within a document management system
• Enter attorney time records accurately and consistently
• Coordinate meetings, calendars, travel arrangements, and client communications
• Process expense reports and vendor invoices
• Assemble and manage court filings and exhibits using Adobe Acrobat, including bookmarking and OCR
• Provide backup support to other legal secretaries and assist with overflow work as needed

Qualifications

• Bachelor’s degree preferred
• Approximately 10+ years of litigation legal secretarial experience
• Strong working knowledge of court rules, filing procedures, and legal terminology across multiple jurisdictions
• Advanced proficiency in Microsoft Word, Outlook, Excel, and Adobe Acrobat
• Ability to manage competing deadlines in a high-pressure environment with accuracy and professionalism
• Excellent written and verbal communication skills
• Self-motivated, dependable, and comfortable working independently as well as collaboratively

This position offers long-term stability, strong compensation, and meaningful flexibility for an experienced litigation legal secretary seeking a supportive and modern work environment.