Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role offers an exciting opportunity to be the backbone of daily operations, ensuring smooth communication, calendar management, and administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to help drive our organization forward. This paid position is perfect for someone eager to develop their administrative expertise while contributing meaningfully to our team’s success.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail
• Provide comprehensive administrative support including data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace tools
• Handle correspondence, prepare reports, and assist with project coordination to ensure timely completion of tasks
• Support bookkeeping activities using QuickBooks and assist with basic office management duties such as supply ordering and inventory tracking
• Facilitate effective communication across departments by maintaining organized records, managing email correspondence, and supporting customer service efforts
• Assist with personal tasks for executives as needed, including calendar management, travel arrangements, and personal errands

Qualifications

• Bilingual abilities are required to serve diverse client in English and Mandarin
• Proven experience in office management or administrative roles with clerical experience in a professional setting
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times
• Familiarity with bookkeeping software such as QuickBooks and basic office equipment including filing systems

Join us as an Executive Assistant and become an integral part of our vibrant team! Your energy, attention to detail, and proactive approach will help us achieve operational excellence while supporting our leadership’s vision. We value your dedication to organization, communication, and customer service—key ingredients for success in this rewarding role.

Pay: $4,000.00 - $5,000.00 per month

Work Location: In person