Executive Assistant - SHC Foundation - Spectrum Corporate Office - Day - Full Time

Job ID JR206889

Date posted 05/22/2026

San Diego, California

Corporate Offices

Day

Regular

Responsibilities

Hours:

Shift Start Time:

8:30 AM

Shift End Time:

5 PM

AWS Hours Requirement:

8/40 - 8 Hour Shift

Additional Shift Information:

Weekend Requirements:

No Weekends

On-Call Required:

No

Hourly Pay Range (Minimum - Midpoint - Maximum):

$34.170 - $44.090 - $49.370

The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do
The Executive Assistant-SVP provides a full range of highly complex administrative and advanced organizational support to a Senior Vice President. Provides specialized cross-functional, high impact support to execute key strategic priorities. Reports directly to the senior-level executive served. Upholds a one-to-one relationship with a high degree of responsibility and diplomacy. Performs multifaceted, strategic, and administrative duties and assignments of a highly responsible and confidential nature, often in a rapidly changing environment that would typically take away from an executive’s focus on core functions and critical duties. Balances long-term executive goals with the daily responsibilities of the office. Cultivates and maintains effective relationships with interested parties. Provides extensive administrative support to boards, board committees and other committees as required. Works independently, effectively, and proactively under little to no supervision and may undertake and assume responsibility for diverse functions on a wide variety of projects and activities. Acts as an advisor for creative ideas and innovative solutions and is relied upon for insight and advice. Ensures appropriate follow-up to senior-level executives. Consistently displays ingenuity and resourcefulness with a high level of autonomy on decision-making especially when handling matters on behalf of the executive. When arrangements and plans need to pivot, acts quicky to make sure alternative solutions are in place. Uses initiative and regularly exercises discretion and sound, independent judgment with respect to matters of significance. Has the authority to make recommendations for action, subject to the executive’s final authority. Readily adapts to the existing environment and organizational culture. Organizes and coordinates executive outreach and external relations efforts.

Required Qualifications

• H.S. Diploma or Equivalent
• 5 Years Experience at the Executive Assistant level.

Preferred Qualifications

• California Notary Public - California Secretary of State -PREFERRED

Other Qualification Requirements

• Associate’s degree or 2 years Administrative/Executive Assistant experience may substitute for degree. - REQUIRED

Essential Functions

• Calendar Management

  Plans, coordinates, and ensures the executive’s schedule is followed and respected. Takes to the next level by acting as ‘gatekeeper’ in a ‘gateway’ role, creating win-win situations for direct access to the executive’s time and office.
  Skillfully manages an active, complex calendar of appointments; resolves all scheduling issues proactively and independently to achieve key business goals.

  Prioritizes tasks and handles multiple deadlines.
  Schedules special functions, plans events, and makes travel arrangements.

• Meeting Coordination

  Composes and prepares meeting correspondence that is often highly sensitive and confidential.
  Organizes and assembles complex meeting materials; ensures the integrity of meeting materials.
  Confirms logistical arrangements (room reservation, set-up, AV, catering, etc.) are accurate and complete.

  Attends meetings and takes meeting minutes; meetings include, but are not limited to, board meetings, board committee meetings, operational meetings, departmental meetings, and forums.
  Prepares meeting agendas, Board packets, distributing and publishing materials to Board members, taking meeting minutes while safeguarding the confidential nature of the discussions and information shared in the meetings. If ap…