Executive Assistant to the Co-Founder & Global CEO

Job Code: iTC0023

Job Title: Executive Assistant to the Co-Founder & Global CEO

Location: Toledo, Ohio

Reports To: Co-Founder & Global CEO

About ITCart iTCart Private Limited is a global technology organisation redefining how industries operate in the age of Artificial Intelligence. Headquartered in Bengaluru and established across key innovation hubs in the USA, UK, KSA, UAE, and LATAM, iTCart leads AI-native digital transformation for enterprises worldwide. Our patent-pending AiXHub™ EOS serves as the foundation for intelligent automation, operational scalability, and AI-driven business excellence. From streamlining complex workflows to delivering hyper-personalised insights through Generative AI, we enable organisations to transition seamlessly from legacy environments to future-ready digital ecosystems.

Position Overview The Executive Assistant to the Co-Founder & Global CEO will serve as a trusted partner to the CEO, ensuring the efficient management of executive priorities, strategic initiatives, communications, and day-to-day operations of the Executive Office. The role requires exceptional organizational ability, executive presence, strong written and verbal communication skills, sound judgment, and absolute discretion when handling confidential business matters.

Key Responsibilities Executive Partnership

• Serve as the primary point of coordination for the Office of the CEO.
• Manage the CEO’s calendar by aligning meetings and commitments with organizational priorities.
• Anticipate scheduling conflicts and proactively recommend solutions.
• Prepare the CEO for meetings by providing agendas, background materials, briefing documents, and relevant business insights.
• Manage competing priorities while ensuring the CEO’s time is allocated effectively.
• Handle confidential communications with professionalism and sound judgment.

Strategic Coordination

• Track executive initiatives and ensure timely follow-up across departments.
• Coordinate cross-functional projects involving Operations, Finance, Technology, Sales, Marketing, Human Resources, and Legal.
• Monitor progress against executive priorities and provide regular status updates.
• Identify potential risks, bottlenecks, or delays and escalate issues appropriately.
• Assist in planning and executing strategic initiatives led by the CEO.

Executive Communications

• Draft and edit executive correspondence, presentations, reports, speeches, meeting summaries, and other business communications.
• Review documents for accuracy, consistency, and professionalism before executive approval.
• Serve as a liaison between the CEO and internal teams, customers, partners, investors, and external stakeholders.
• Ensure communications are handled promptly and reflect the professionalism of the Executive Office.

Meeting & Executive Operations

• Coordinate executive leadership meetings, Board meetings, strategic planning sessions, and customer briefings.
• Prepare meeting agendas and supporting materials.
• Record meeting minutes, document decisions, and maintain action trackers.
• Ensure follow-up actions are completed within agreed timelines.
• Coordinate participation of internal and external stakeholders.

Board & Leadership Support

• Support preparation for Board of Directors meetings and executive leadership reviews.
• Assist in compiling reports, presentations, financial summaries, and supporting documentation.
• Coordinate logistics for executive meetings and strategic planning sessions.
• Maintain confidential executive records and governance documentation.

Travel & Executive Events

• Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed itineraries.
• Coordinate executive participation in customer meetings, conferences, speaking engagements, and industry events.
• Prepare travel briefings and ensure all logistical arrangements are executed efficiently.
• Support executive events by coordinating schedules, materials, and stakeholder communications.

Relationship Management

• Build productive working relationships across all levels of the organization.
• Maintain professional relationships with customers, business partners, vendors, and external stakeholders.
• Represent the Executive Office with professionalism, discretion, and courtesy.
• Support a collaborative and solutions-oriented c…