Executive Assistant/Office Manager

Position: Executive Assistant/Office Manager

Location: New York City, New York

Employment Type: Full-time

Compensation: 80,000-100,000

Position Overview

The Executive Assistant/Office Manager will provide high-level administrative support to the firm’s Partners while managing the day-to-day operations of the office. This role requires a proactive, organized professional who thrives in a fast-paced environment and can work independently. The position offers an opportunity to contribute to a growing private equity firm and collaborate with a dynamic team.

Responsibilities

• Provide executive support to Partners, including calendar management, meeting coordination, and travel arrangements.
• Manage incoming and outgoing communications, ensuring timely and appropriate responses.
• Prepare reports, presentations, and meeting materials for executive leadership.
• Handle confidential and sensitive information with discretion.
• Coordinate investor and board meetings, including preparation, logistics, and follow-up.
• Oversee daily office operations, including vendor management and facilities coordination.
• Plan and execute team events, off-sites, and company functions.
• Support HR functions such as onboarding, maintaining employee records, and engagement initiatives.
• Assist with special projects, investor relations activities, and liaise with portfolio companies as needed.

Required Experience/Skills

• Minimum 3 years of experience as an Executive Assistant or Office Manager, preferably in private equity or financial services.
• Strong experience supporting C-level executives.
• Proven ability to manage office operations and handle multiple responsibilities.
• Excellent organizational skills with strong attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office Suite; experience with project management tools is a plus.
• Ability to work independently and prioritize tasks in a fast-paced environment.

Preferred Experience/Skills

• Bachelor’s degree preferred.
• Experience coordinating investor or board meetings.
• Familiarity with HR processes and office policy development.
• Strong written and verbal communication skills.
• Flexibility to adapt to last-minute changes and evolving responsibilities.

Education Requirements

• Bachelor’s degree preferred; equivalent experience considered.
• Additional certifications in office administration or executive support are a plus.