Executive Assistant to Director of College & Career Readiness

About Beginning with Children (BwC)

Beginning with Children Education Network (BwC) is a network of public charter schools founded over 30 years ago in Brooklyn, NY, committed to preparing students to thrive in college and beyond. Our schools—Beginning with Children Charter School 2, Community Partnership Charter School, and Community High School—serve students in grades K–12 and are grounded in a belief that all students deserve access to rigorous, student-centered, and joyful learning environments.

At BwC, we are deeply committed to equity, academic excellence, and strong relationships. We invite talented and innovative educators to join us in our mission to provide quality instruction to every child in every classroom.

About Community High School

Community High School prepares students for college and careers through rigorous, Regents-aligned instruction and a focus on real-world learning. As a growing high school, we are building a dynamic, student-centered environment where academic excellence and strong relationships ensure students are prepared for success beyond high school.

Position: Executive Assistant to Director of College & Career Readiness

Program: College & Career Readiness Department

Position Summary

The Executive Assistant to the Senior Director of College & Career Readiness is a highly organized, proactive, and dependable professional who serves as the operational backbone for the Senior Director. This role is not a general department role — it is a personal support role designed to maximize the Senior Director’s time, focus, and effectiveness across a wide-ranging portfolio of responsibilities.

The Executive Assistant handles the scheduling, logistics, data, and administrative load that would otherwise fall on the Senior Director, enabling leadership to focus on high-level strategy, student support, team management, and institutional priorities. The ideal candidate is someone who thrives in a fast-paced school environment, takes initiative, exercises discretion, and gets things done without needing to be asked twice.

Calendar & Schedule Management

Own and manage the Senior Director’s calendar end-to-end, ensuring time is protected and priorities are reflected in daily scheduling.

• Maintain and proactively manage the Senior Director’s daily, weekly, and monthly calendar across all responsibilities - CCR programming, team meetings, senior events, compliance deadlines, and school leadership commitments
• Schedule and prepare logistics for all recurring meetings including Leadership Syncs, CCR team meetings, one-on-ones with direct reports, and senior milestone planning sessions
• Anticipate scheduling conflicts and resolve them proactively, flagging urgent priorities to the Senior Director in advance
• Coordinate meeting logistics with internal staff, external partners, vendors, and school administration on behalf of the Senior Director
• Maintain a master calendar of all key CCR dates, deadlines, and events throughout the school year (CDOS filings, Credit Recovery Boot Camps, SYEP deadlines, senior events, etc.)

Data Entry & Tracking Systems

Support the Senior Director’s data-heavy portfolio by maintaining accurate, up-to-date tracking systems across CCR programming, compliance, and student progress.

• Assist with data entry and maintenance across CCR platforms including overgrad, Edgenuity (Credit Recovery),
• Update and maintain junior and senior academic tracking spreadsheets — capturing credit status, Regents history, CDOS progress, and postsecondary milestones — as directed by the Senior Director
• Input and track student CDOS documentation — Career Plans, Work-Based Learning logs, Employability Profiles, WorkKeys scores — ensuring records are current and audit-ready
• Enter Credit Recovery enrollment, progress, and completion data in Edgenuity; flag discrepancies or gaps to the Senior Director for follow-up
• Compile raw data for CCR reports and presentations as directed, pulling from multiple sources and formatting for clarity
• Monitor data deadlines across state and local systems and alert the Senior Director in advance of submission windows

Administrative & Compliance Support

Handle the paperwork, filing, and documentation load that keeps the CCR department in good standing with school, state, and federal requirements.

• Organize, file, and maintain CDOS student portfolios and all required credential documentation in compliance with NYS …