Executive Assistant / Special Projects Director

Job Title: Executive Assistant / Special Projects Director

Location: Sherman Oaks (In Office)

Salary: $65,000 - $85,000

Tallis Corp is looking for an Executive Assistant to support the COO and Corporate Partners. The Executive Assistant provides high-level administrative and project support to the COO and Partners overseeing seven skilled nursing facilities. This role is critical in ensuring efficient operations, timely completion of special projects, and accurate submission of regulatory documents to county and state agencies. The ideal candidate is highly organized, detail-oriented, and experienced in handling sensitive information in a healthcare environment.

Special Projects

• Assist in planning, coordinating, and executing special projects across all seven skilled nursing facilities
• Track project timelines, deliverables, and outcomes to ensure deadlines are met
• Conduct research, compile data, and prepare summaries to support decision-making
• Follow up with stakeholders to ensure completion of assigned initiatives

Regulatory & Compliance Support

• Prepare and submit required documentation to county and state agencies in a timely and accurate manner
• Maintain organized records of all submissions, licenses, permits, and compliance-related documents
• Monitor deadlines for regulatory filings and proactively ensure all requirements are met
• Coordinate with facility leadership to gather necessary documentation for submissions

Operational Coordination

• Support communication and coordination among multiple facility locations
• Assist with implementing operational improvements and system-wide initiatives
• Maintain confidentiality of sensitive business, employee, and patient information

Qualifications

• 2-3 years of experience in an executive assistant or project coordination role, preferably in healthcare or skilled nursing
• Familiarity with healthcare regulations, compliance processes, or government submissions is highly desirable
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)