Executive Administrative Assistant

Company Description

Saphlux is a leading Micro-LED and AR display technology company focused on next-generation display solutions for AI and AR wearable devices. We are building cutting-edge technologies that enable the future of human-computer interaction.

Role Description

Saphlux is seeking a dynamic, highly organized, and proactive Executive Administrative Assistant to support our leadership team and daily office operations. This role is ideal for someone who thrives in a fast-paced startup environment, enjoys multitasking, and possesses strong communication and organizational skills.

The ideal candidate should have prior administrative experience, a solid understanding of basic accounting/bookkeeping processes, and the ability to communicate fluently in both English and Chinese. This position offers valuable exposure to executive operations, finance coordination, office management, and cross-functional communication within a growing high-tech company.

Key Responsibilities

• Manage executive calendars, coordinate meetings, and schedule appointments with precision and efficiency
• Handle incoming calls, emails, and correspondence professionally while maintaining strong communication with customers and partners
• Provide day-to-day administrative support to executives and the management team
• Maintain organized filing systems, records, and documentation using Microsoft Office, Google Workspace, and related tools
• Assist with bookkeeping and finance-related tasks, including invoicing, expense tracking, reimbursements, vendor payments, and coordination with external accountants
• Serve as the front desk point of contact by greeting visitors and maintaining a professional office environment
• Support office operations, including supply management, facility coordination, shipping/logistics, and workspace organization
• Proofread business correspondence and internal documents to ensure accuracy and professionalism
• Coordinate communication between U.S. and China teams as needed

Qualifications

• Bachelor’s degree preferred
• Prior experience in administrative support, executive assistant, office management, or related roles preferred
• Basic finance/accounting or bookkeeping experience required
• Fluency in both English and Chinese (Mandarin) is required
• Proficiency in Microsoft Office Suite, Google Workspace, and general office software
• Familiarity with QuickBooks or similar accounting software is a plus
• Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently
• Excellent communication skills, professionalism, and attention to detail
• Ability to work independently in a fast-paced startup environment
• Preferred Qualifications
• Experience supporting executives or founders
• Experience in startup, technology, semiconductor, or AR/consumer electronics industries
• Strong sense of ownership, discretion, and confidentiality