Executive Personal Assistant

Role Description

We are seeking a reliable, organized, and proactive Executive Personal Assistant to provide part-time support to the eMolecules CEO. The Executive Personal Assistant role is ideal for someone who enjoys keeping operations running smoothly, handling administrative and personal details for executive(s), arranging travel and meetings, and managing schedules with professionalism and discretion.

The ideal candidate is highly organized, adaptable, communicates clearly, and can manage multiple priorities independently.

Responsibilities:

• Provide administrative and personal support to CEO
• Assist with errands, reservations, and day-to-day tasks
• Coordinate business and personal travel arrangements and itineraries
• Manage calendars, appointments, and scheduling
• Handle correspondence, emails, and follow-up communications
• Organize files, documents, and important information
• Coordinate meetings and maintain schedules
• Track deadlines, priorities, and ongoing tasks

Qualifications:

• Previous experience as a personal assistant, executive assistant, or administrative assistant
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to work independently and maintain confidentiality
• High level of professionalism
• Proficiency with Microsoft Office and Teams
• Reliable transportation required

Preferred Qualifications:

• Experience supporting executives or business owners with personal items
• Familiarity with scheduling and project management tools
• Flexible availability when needed

What We Offer:

• Flexible part-time schedule
• Supportive and professional working environment
• Opportunity for long-term growth and increased responsibility as the role could develop into full time Executive Assistant role
• Competitive compensation based on experience

How to Apply:

Please submit your resume along with a brief introduction describing your experience, availability, and why you are interested in the position.

Company Description

eMolecules is a chemical search-and-fulfillment platform that focuses on accelerating early drug discovery by optimizing the chemical compound sourcing process. Founded in 2005 and headquartered in San Diego, the company provides access to over 83 million specialty chemistry and biology part numbers. Through innovative digital solutions, eMolecules offers tools like a comprehensive chemical structure database, streamlined procurement software, and compound management services. Serving industries such as pharmaceutical, biotechnology, academic, and agrochemical, eMolecules is committed to empowering researchers to discover new cures and treatments more efficiently.