Executive Assistant

Senior Executive Assistant & Strategic Operations Partner

Direct

San Jose, CA

$120K-$145K Annually

Open New Doors to Great Opportunity with a Fast-Growing Manufacturing Company!!

Option 1 Staffing is seeking a highly capable Senior Executive Assistant and Strategic Operations Partner to provide comprehensive support to a founder, investor, or private principal managing diverse business and personal interests. This role requires exceptional judgment, discretion, financial acumen, and the ability to bring structure and accountability to a complex, fast-moving environment.

The ideal candidate is a proactive problem-solver who can independently manage executive priorities, coordinate cross-functional initiatives, oversee financial and administrative operations, and ensure consistent follow-through across multiple workstreams.

Key Responsibilities

Executive Support

• Manage a highly dynamic calendar, proactively prioritizing requests, resolving conflicts, and protecting the executive’s time.
• Coordinate complex domestic and international travel, including private aviation, accommodations, ground transportation, and last-minute itinerary changes.
• Oversee executive correspondence and information flow, ensuring timely responses and appropriate follow-through.
• Prepare meeting agendas, briefing materials, notes, and action-item trackers for confidential and high-level discussions.
• Anticipate the executive’s needs, identify potential issues, and independently implement solutions.
• Serve as a trusted representative and primary point of contact for investors, business partners, advisors, vendors, and other stakeholders.
• Maintain continuity across key priorities during the executive’s absence.

Strategic Operations

Manage and delegate responsibilities across administrative support staff, ensuring accountability and timely execution.

• Monitor deadlines, deliverables, and cross-functional action items to maintain momentum across competing priorities.
• Manage special projects from planning through completion with minimal oversight.

Financial and Administrative Management

• Oversee day-to-day financial operations, expense reporting.
• Manage vendor contracts, invoices, payments, and expense reconciliation.
• Establish scalable and auditable processes that improve financial accuracy and reporting visibility.

Qualifications

• 4+ years of experience supporting C-suite executive (s)
• Demonstrated success managing complex executive, operational, financial, and project-based responsibilities.
• Exceptional judgment, discretion, and ability to handle highly confidential information.
• Proven ability to work autonomously, make informed decisions, and adapt to shifting priorities.
• Excellent written and verbal communication skills.
• Strong project-management, organizational, and problem-solving capabilities.
• Experience coordinating complex domestic and international travel.
• Ability to manage vendors, external partners, and cross-functional stakeholders.
• Experience supervising or coordinating other administrative professionals is preferred.
• Proficiency with Microsoft Office, Google Workspace.
• Extensive experience in a manufacturing environment a plus

Ideal Candidate Profile

The successful candidate is polished, resourceful, financially savvy, and comfortable operating behind the scenes as a trusted extension of the executive. They anticipate needs, remain composed under pressure, and bring structure to ambiguity. They combine the responsiveness of an exceptional Executive Assistant with the ownership, judgment, and execution skills of an operations leader.

Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.