Executive Assistant

Executive Assistant Location: Canary Wharf Role Type: Contract - 12 months with the chance of extension

Work Setup: Hybrid (3-4 days in the office)

Who We Are

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasising long-term relationships and innovative approaches to financial challenges.

Role Overview: As the Executive Assistant, you will take ownership of diary management, travel coordination, meeting arrangements, and expense processing while maintaining confidentiality and professionalism. You’ll act as a trusted gatekeeper for the COO’s schedule and ensure all tasks are completed efficiently and accurately.

What You’ll Do :

• Manage diaries, schedules, and meetings, acting as a proactive gatekeeper.
• Arrange conference calls, meeting rooms, catering, AV equipment, and video conferencing.
• Coordinate travel bookings (flights, hotels, taxis) and prepare itineraries/agendas.
• Process expenses and invoices efficiently within company guidelines.
• Handle confidential documents and ad hoc tasks as required.

What You Bring:

• Previous experience in financial services (Investment Management or Banking preferred).
• A-Level education or equivalent.
• Proficiency in MS Office, with MS Word, Excel and PowerPoint to an intermediate / advanced level. Competency with MS Outlook (email and calendar) required
• Strong communication skills with attention to detail and time management.
• Confident, adaptable, and able to work under pressure in a fast-paced environment.
• Flexible with working hours and business demands, with strong problem-solving and technology skills to improve productivity.

What’s Next:

If you are ready to take the next step, apply now. Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at [email protected] to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.