Executive Office Assistant Legal Secretary

Job Summary
Seeking a highly organized and proactive Executive Office Assistant Legal Secretary. In this vital role, you will provide comprehensive administrative and legal support to a fast-paced, litigation attorney, ensuring smooth operations within the firm. Your attention to detail will help manage complex legal workflows, facilitate communication, and maintain efficient document management systems.

Responsibilities

• Manage legal case files, document review, and maintain meticulous records using document management systems such as Outlook, Excel, Bill4Time.
• Draft, proofread, and edit legal documents, discovery, correspondence, and reports with precision and clarity for filing with all applicable courts.
• Conduct legal research to support case and court filing preparation.
• Coordinate appointments, meetings, and court filings while maintaining an organized calendar.
• Assist with project management tasks related to litigation cases or legal initiatives by tracking deadlines and preparing necessary documentation.
• Support client communications through professional phone etiquette and timely responses to inquiries.
• Perform data entry, filing, transcription, proofreading, and other clerical duties to ensure accuracy in all administrative processes.
• Maintain confidentiality of sensitive information while managing multiple priorities efficiently.

Experience

• Proven experience as a legal secretary within a busy law office environment.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Excellent writing skills for drafting legal documents and correspondence with attention to detail.
• Experience conducting legal research and supporting litigation activities across multiple jurisdictions.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Clerical experience involving data entry, filing systems (physical or electronic), proofreading, transcription services and document review is essential. . . support with detailed precision!

Pay: $26.28 - $31.65 per hour

Benefits:

• Free parking

Work Location: In person