Executive Assistant

Executive Assistant to Founder

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support a fast-moving entrepreneur across multiple businesses, including coaching, training, and restaurant operations.

This is not a traditional desk-only assistant role. The ideal candidate is someone who enjoys variety, thrives in dynamic environments, and can help keep both business and personal operations running smoothly.

Responsibilities

• Manage calendars, scheduling, and coordination across multiple businesses
• Book flights, hotels, transportation, and travel itineraries
• Assist with social media posting and coordination
• Support class scheduling and operational tasks for Kintsugi Coaching Academy
• Coordinate vendors, meetings, and follow-ups
• Handle administrative and organizational tasks
• Assist with errands and occasional personal support tasks
• Help with transportation/logistics for family-related needs
• Organize documents, spreadsheets, and operational systems
• Communicate professionally with clients, partners, and vendors
• Help maintain structure and organization in a fast-paced environment

Ideal Candidate

• Extremely organized and detail-oriented
• Strong written and verbal communication skills
• Tech-savvy and quick to learn new systems
• Comfortable balancing both business and personal responsibilities
• Able to operate independently with minimal oversight
• Professional, trustworthy, and discreet
• Calm under pressure and adaptable to changing priorities
• Strong problem-solving skills and follow-through
• Comfortable leveraging AI tools and modern technology to improve efficiency, organization, communication, and workflows

Preferred Qualifications

• Experience supporting executives, founders, or entrepreneurs
• Experience with scheduling/calendar management
• Familiarity with social media platforms
• Experience coordinating travel and logistics
• Experience using AI tools such as ChatGPT, automation platforms, scheduling assistants, or workflow tools
• Comfortable using Google Workspace, spreadsheets, and scheduling tools

Additional Information

This role may involve a combination of remote work, flexible hours, and occasional in-person responsibilities depending on scheduling needs.

We are looking for someone who values reliability, ownership, professionalism, adaptability, and the ability to make life easier for the people they support.