Executive Assistant and Office Administrator

The ideal candidate will provide high level administrative and executive support in a polished luxury environment. This on site role serves as the first point of contact for clients and visitors, creating a warm, professional, and welcoming experience at all times. The ideal candidate is highly organized, detail oriented, and thrives in a fast paced setting while managing multiple priorities with discretion and professionalism.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination.
• Answer and direct phone calls, take messages, and provide assistance as needed.
• Greet and welcome clients and visitors, ensuring an exceptional first impression.
• Offer refreshments (coffee, water, etc.) and ensure guests feel comfortable during their visit.
• Assist with light kitchen upkeep, including tidying, stocking refreshments, organizing supplies, and ensuring common areas remain presentable at all times
• Maintain a clean, organized, and polished office, reception, and kitchen environment
• Assist with administrative tasks, office coordination, and clerical duties.
• Handle incoming and outgoing mail, packages, and deliveries.
• Support executives with day to day personal and administrative needs, including reservations, scheduling, errands, and other logistics as needed

Qualifications

• Bachelor’s degree or equivalent experience
• Proficient in Microsoft Office suite
• Previous experience in hospitality, customer service, front desk, executive assistant, or related roles required
• Experience managing multiple priorities, administrative coordination, and logistics in a fast paced environment
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Professional demeanor with strong interpersonal and client facing skills