Executive Assistant Project Manager

Since 1996, Insignia was focused on serving the lifestyle and financial needs of high and ultra-high net worth individuals worldwide. We regularly tailor our products and services to better fulfill the needs of our valued members. Our philosophy champions bespoke servicing, exclusive access, valuable intelligence, emerging trends, an extensive network of partners and unparalleled industry specialists.

https://www.insignia.com/

Key Responsibilities:

• Provide full support for the President of the Group on a variety of different projects and tasks as and when required.
• Act as the point of contact among executives, employees, clients, and other external partners on behalf of the President of the Group.
• Reach out to various departments within the organization to gather updates and progress to feedback to the President of the Group.
• Manage information flow in a timely and accurate manner.
• Compile weekly and monthly reports of all different departments under Insignia the organization.
• Roll out a project management system company wide modernize processes.
• Train various team members individuals on how to use the system.
• Be present on all meetings that involve the Executive Board.
• Take minutes during meetings.
• Proof-read various documents and proposals.
• Manage the President of the Group’s calendar and set up meetings as and when required.
• Format information for internal and external communication – memos, emails, presentations, reports.

Professional Requirements:

• Must have experience supporting C-Level.
• Ideally implemented project management systems within an organisation.
• Experience within Financial Services is an advantage.
• Tech savvy.
• Excellent oral and written communication.
• Excellent computer skills in a Microsoft Windows (including Excel, Word, Power Point).
• Familiarity with CRM and project management systems.
• Fluent English.
• Self-driven, initiative, creative, ability to work under pressure.
• Ability to juggle various projects and tasks at once.
• Hyper organised, with extreme attention to detail.