Executive Assistant

Job Title: Executive Assistant II

Location: San Jose, CA 95113 (Hybrid)

Pay rate: $36.94/hr on W2 without benefits

Duration: 2+ months of contract with possible extension

Position Overview

Seeking a highly experienced Executive Assistant to provide temporary high-level administrative support for the Office of the Regional President for Northern California. This role supports a fast-paced banking environment and requires strong organizational, communication, and multitasking abilities.

The team collaborates closely with multiple lines of business including retail banking, mortgage, and client event management. The contractor will support executive operations, office management, event coordination, and administrative functions.

Includes executive support, event coordination, volunteer programs, and regional office management

Key Responsibilities

• Provide executive-level administrative support
• Manage complex calendars and scheduling
• Coordinate travel arrangements and expense reports
• Organize meetings, registrations, and executive events
• Support event logistics including:
• Venue coordination
• Registration lists
• Name badges
• Printing materials
• Handle office management duties:
• Ordering supplies
• Managing shipping/deliveries
• Coordinating visitor/vendor access
• Assist with payment systems and invoice processing
• Prepare reports, correspondence, presentations, and other documents
• Maintain confidential records and files
• Screen and route calls, emails, and correspondence
• Perform additional administrative duties as assigned

Required Skills

Technical Skills

• Advanced Microsoft Excel skills
• Advanced PowerPoint skills
• Microsoft Word proficiency
• Calendar management
• Presentation development
• Office administration
• Core Competencies
• Strong organization and prioritization skills
• Ability to multitask in a fast-paced environment
• Excellent verbal and written communication
• Strong interpersonal and customer service skills
• Ability to work independently
• Confidentiality and sound judgment

Required Experience

• 8+ years of administrative/executive support experience
• Previous experience supporting senior executives required
• Banking industry experience preferred
• Open to experience in lieu of formal education

Preferred Background

• Executive support at SVP, President, or CEO level
• Experience in financial services or banking environments
• Experience coordinating executive meetings and client events

Screening Questions

Describe your experience supporting a senior executive (SVP/President/CEO level). What were the most critical responsibilities you owned, and how did you prioritize competing demands?

This is a temporary role supporting a senior executive in a fast-paced environment. What helps you ramp up quickly and be effective in the first 30 days?

Job Summary

Provides executive-level support by performing administrative functions requiring confidentiality, initiative, and sound decision-making. Manages executive calendars, meetings, travel, reports, correspondence, and office operations while ensuring efficient departmental support and communication.