Executive Assistant - Human Resources: LTOD (Learning, Talent, and Organizational Development)

The Executive Assistant - Human Resources: LTOD (Learning, Talent, and Organizational Development) performs a wide range of functional and administrative support to an executive member and their management team and staff. This position is an experienced support individual contributor working under general supervision and guidance, who executes tasks that are typically routine, with some deviation from standard practice.

Essential Job Functions:

• Manages complex calendars and communicates with relevant stakeholders to plan and coordinate meetings and speaking engagements.
• Drafts and edits routine correspondence, reports, and forms, and handles incoming and outgoing correspondence.
• Prepares executive-level presentation materials, meeting minutes, status updates, and action items when appropriate, for internal and external meetings.
• Makes travel arrangements and prepares itineraries and travel expense reports.
• Creates, runs, and maintains various reports, including technology roadmap updates, relating to the functional areas. Performs mid-level analysis of data as requested.
• Supports Human Resources leadership team with agendas, team meetings, and on-site activities and programs.
• Collaborates with management to identify improvements to administrative processes and best practices to ensure continued efficiency and effectiveness.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity

Education/Experience Requirements:

• High school diploma and a minimum of eight (8) years of related administrative or operational experience.
• Experience providing administrative or operational support to a senior executive
• Proficiency in Microsoft applications and desktop applications and an ability to effectively navigate multiple applications and systems.
• Strong verbal and written communication skills and interpersonal and organizational skills.
• Ability to accurately facilitate the timely execution of assignments.
• Ability to work with sensitive and confidential information.
• Ability to multi-task and work independently.

Working Conditions:

• Hybrid work environment, with defined in-person presence requirements.
• Work environment includes high productivity expectations and tight deadlines.
• Travel will be required, as necessary.

For work that is performed in CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the position. In addition to location, actual compensation is based on various factors, including but not limited to, the candidate’s skill set, level of experience, education, and market considerations.

CO/FL/TX: Minimum Hourly Rate $30.22, Maximum Hourly Rate $53.57

IL/PA: Minimum Hourly Rate $33.42, Maximum Hourly Rate $58.90

MA/MD/VA/Washington, DC: Minimum Hourly Rate $34.75, Maximum Hourly Rate $61.50

NY/NJ: Minimum Hourly Rate $34.75, Maximum Hourly Rate $64.27

To be considered for this position, please submit an application. Applications are accepted on an ongoing basis. The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required. Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers into your browser to reach our site directly. Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law. As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retiremen…