Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership for our construction company with a wide range of administrative and operational tasks, ensuring smooth and efficient functions on the field. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm. If you thrive in a fast-paced environment and are passionate about providing exceptional support, this position is perfect for you!

Key Responsibilities

• Support the owner with daily administrative and operational tasks.
• Manage communications with clients, partners, field staff, and the Buffalo, NY office.
• Draft, edit, organize, and maintain documents, reports, correspondence, and business materials.
• Use Microsoft Office and SharePoint to support daily operations and document management.
• Manage calendars, meetings, appointments, deadlines, and follow-ups.
• Support business development, special projects, and internal coordination.
• Handle confidential information with discretion and professionalism.
• Be available to travel as needed between Buffalo, NY and Albany, NY.
• Handle personal tasks for the executive when needed, i.e. scheduling vehicle maintenance and detail work.
• Interest in the possibility of national travel.

Qualifications

Ideal candidates will have:

• Assistant, executive assistant, administrative assistant, or similar experience.
• Strong writing skills, with background in creative writing experience preferred.
• Strong computer, communication, organization, and attention-to-detail skills.
• Proficiency in Google Workspace and Microsoft Office; SharePoint experience preferred.
• Reliability, adaptability, sound judgment, discretion, initiative, and problem-solving ability.
• Willingness to work in an administrative role on an active construction job site.
• Valid US Driver’s License and personal vehicle required.

Why Join Us?

If you’re looking for a meaningful role with flexibility, variety, and an opportunity to participate in a high-profile project, we want to hear from you! Please submit a resume and a summary of qualifications.

Availability: Monday to Friday between 7am -3pm

Ability to Commute: SUNY Albany Campus (Required)

Hours Per Week: 15-20 to start with potential for full-time employment as the position grows.

Pay: $23.00 per hour

Benefits:

• Paid time off

Work Location: In person