Executive Assistant/Office Manager

Overview
We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines high-level administrative support with comprehensive office management, ensuring smooth daily operations and seamless executive assistance. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This position offers an exciting opportunity to contribute to a vibrant workplace while supporting leadership and maintaining efficient office functions.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Handle complex travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Manage office operations by overseeing supply inventory, coordinating maintenance services, and ensuring a welcoming front desk environment with professional phone etiquette.
• Organize and coordinate company events, meetings, and conferences from planning stages through execution, including venue selection, catering arrangements, and logistics.
• Maintain accurate records through data entry, filing systems, bookkeeping using QuickBooks, and document proofreading to ensure clarity and professionalism.
• Assist with bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts to support financial accuracy.
• Support project coordination efforts by tracking deadlines, preparing reports, and facilitating communication between teams.
• Perform clerical duties including transcription, proofreading documents, managing multi-line phone systems, and handling confidential information with discretion.

Skills

• Proven experience in executive administrative support combined with office management responsibilities.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent communication skills with professional phone etiquette and customer service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Gmail, Docs), and familiarity with Microsoft Outlook Calendar.
• Experience using QuickBooks for bookkeeping and financial recordkeeping; familiarity with DocuSign for electronic signatures is a plus.
• Exceptional attention to detail demonstrated through proofreading and transcription abilities.
• Ability to manage multiple projects simultaneously while maintaining accuracy and professionalism.
• Knowledge of office procedures such as filing systems, data entry, front desk operations, and multi-line phone systems. This role is paid and offers an engaging environment where your organizational talents will directly impact the efficiency of our team! If you are energetic, detail-oriented, and ready to support a thriving organization through exceptional office management and executive assistance — we want to hear from you!

Pay: $100,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Relocation assistance
• Retirement plan

Work Location: In person