Executive Assistant & Marketing Coordinator

EXECUTIVE ASSISTANT & MARKETING COORDINATOR

Regan Baker Design is a full-service interior architecture and design firm committed to inspiring joy and connections through the art of collaborative design. Based in San Francisco with projects throughout the Bay Area and beyond, RBD believes in the synthesis of beauty and style, warmth, and function to shape space and elevate everyday life.

At RBD, we deliver personalized design with exceptional service, from initial concept through installation, incorporating custom furniture & millwork design, personal shopping & styling, art sourcing, procurement, and placement. We’ve been featured in Architectural Digest, Vogue Living, Domino, House Beautiful, Elle Decor, The New York Times, and Luxe, among others. We are a female-led, mid-sized studio based in the heart of San Francisco, with a passion for creative collaboration, intentional interiors, and fun, kind people.

ABOUT THE ROLE

RBD is seeking an experienced, dynamic Executive Assistant & Marketing Coordinator to join the firm in direct support of the Principal. In this role, you will manage the day-to-day executive needs of the Principal, while helping elevate and market the RBD brand through impactful marketing initiatives. This is a full time, in-studio position located in San Francisco.

The ideal candidate is a proactive, highly-organized self-starter who can be trusted with confidential & time-sensitive matters. You bring exceptional verbal & written communication skills alongside a genuine passion for design, with experience in marketing or PR. You enjoy working in a fast-paced, forward-thinking environment with fun, kind people.

RESPONSIBILITIES

PRINCIPAL SUPPORT

• Strategically plan, organize, and manage the Principal’s calendar, communications, and travel
• Review and file Principal’s email correspondence; monitor for urgent and timely requests, respond on behalf of Principal when necessary
• Effectively prioritize & protect Principal’s time, while respecting deadlines across various teams
• Travel with Principal when necessary for meetings & events
• Record use of Principal’s time across all studios & engagements, internal & external
• Coordinate & carry out personal tasks as needed, including day-to-day errands & lunches

MARKETING RELATIONS & COORDINATION

• Serve as point-of-contact with our PR firm & brand marketing partners; organize & execute collaborative PR initiatives and marketing plans
• Liaise with PR firm on media placements, editorial & award submissions and pitches; compose project briefs, descriptions, and media responses on behalf of Principal
• Support & facilitate RBD’s social media strategy
• Collaborate with Principal, Designers, Photographers, & Stylists on planning & production of project photoshoots
• Monitor Principal & project calendars to align with photoshoots, media events & brand initiatives
• Oversee branding touch points including gifting, branded communication & marketing collateral
• Ensure website is maintained and up-to-date with current projects, staff, and studio content

QUALIFICATIONS & REQUIREMENTS

• 5+ years of experience in a marketing, public relations or executive operations role
• Ability to work on multiple projects, and manage schedules & deliverables across various teams
• Excellent verbal, written, and visual communication skills
• Proven organizational skills and attention to detail
• Ability to multi-task and efficiently manage time and priorities
• Proficiency with Adobe Creative Suite or similar design software required
• Familiarity with Google Workspace a plus
• Located in San Francisco or able to commute to San Francisco daily
• A love of interior design and a desire to work with fun, kind people