Executive Assistant

The Executive Assistant is responsible for a broad range of administrative, operational, and logistical duties supporting business functions and day-to-day operations. Responsibilities include coordination of internal workflows, external communications, and special projects.

The base hourly range for this role is $50.00 - $60.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

Key Responsibilities

• Manage calendars, appointments, meetings, agendas, and itineraries.
• Coordinate domestic and international travel.
• Organize meetings, events, property tours, and client entertainment.
• Draft correspondence, reports, marketing materials, and confidentiality agreements.
• Handle client communications and follow-up.
• Maintain databases, records, and filing systems.
• Complete paperwork for listings, closings, and booking statements.
• Manage corporate bank accounts, bookkeeping, and expense reports.
• Coordinate vendors, office supplies, inventory, and client gifts.
• Onboard and train new team members.
• Provide basic technical support during software rollouts.
• Handle special projects and occasional personal/business errands.
• Maintain confidentiality and discretion.

Qualifications

• Five (5) years of administrative experience preferred.
• Experience in real estate, finance, or legal industries preferred.
• Advanced Microsoft Office / Office 365 skills.
• Strong organizational, communication, editing, and proofreading skills.
• Professional demeanor and appearance.
• Bachelor’s degree preferred (or equivalent experience).
• QuickBooks and Adobe Creative Suite experience a plus.
• Commercial real estate experience preferred.

Benefits:

Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:

• Health, dental, and vision insurance

• Paid time off and paid holidays

• 401(k) retirement plan with employer matching contributions

• Life and disability insurance

• Employee Assistance Program (EAP) and wellness resources

Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.

We are an Equal Opportunity Employer and are committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance with the application process or require a reasonable accommodation to perform the essential functions of this position, please contact us at [email protected].