Executive Assistant

Company Description

Labib Funk + Associates (LFA) is a Consulting Engineering Firm specializing in Structural, Shoring, Civil, and EBM services. Since its inception in 2003, LFA has built a strong reputation for service-oriented solutions that prioritize construction efficiency and cost-conscious designs. Following its merger with Burnett + Young Shoring Engineers in 2016, and the launch of its Civil Engineering division in 2018, LFA offers vertically integrated services to streamline design and coordination for projects of any size. With expertise in New Design, Renovations, and Seismic Retrofits, LFA utilizes a team of over 80 engineers to meet diverse client needs effectively. The firm remains committed to innovation and delivering exceptional engineering services.

Role Description

This is a full-time, on-site Executive Assistant role based in El Segundo, CA. The Executive Assistant will provide high-level administrative support to executives, including managing schedules, coordinating meetings, preparing correspondence, and handling confidential information. Additional responsibilities include facilitating communication among internal and external stakeholders and maintaining smooth office operations.

Key Responsibilities

1.    Executive Support (Primarily CEO, with Partner Support as Needed):

a.    Manage and maintain the CEO’s complex calendar, scheduling appointments, meetings, and travel arrangements.

b.    Prepare and organize documents, presentations, and reports.

c.    Track personal appointments and events for the CEO.

d.    Provide administrative support to the partner as required.

2.    Project Management (CEO and Partner):

a.    Oversee and track renovation/construction projects for the CEO’s and Partner’s investment properties (apartment buildings, etc.).

b.    Liaise with vendors, contractors, and other stakeholders to ensure project completion.

Manage and organize project-related documentation and budgets

Ideal Candidate Profile

·        Experience: 5-10 years of experience as an Executive Assistant, demonstrating a solid understanding of EA responsibilities.

·        Organization & Initiative: Exceptionally organized with a strong ability to prioritize tasks and take initiative.

·        Proactive & Ownership: Takes ownership of tasks and anticipates needs.

·        Responsiveness & Reliability: Highly responsive and reliable, with a strong sense of responsibility.

·        Adaptability: Ability to adapt to changing priorities.

·        Communication: Excellent verbal and written communication skills, with an engaging and professional demeanor.