Up to $26/hour | Executive Admin Assistant | Weekly Pay!

Position: Executive Admin Assistant

Location: Santa Ana, CA

Pay: $25 to $26/hour

Experience

• 5 years of experience in an Administrative Assistant or similar administrative support role.
• Experience supporting executive leadership and/or operations teams.

Type: Full-time; Temp to Perm

Schedule: Monday - Friday

HB Staffing is seeking an Executive Admin Assistant to join a growing and dynamic team!

Job Description

• Provide administrative support to the CEO, including scheduling, meeting coordination, note-taking, and follow-up on action items.
• Create new project numbers and assist with initial project setup.
• Partner with the CEO to update project production schedules and calendars.
• Communicate project startup details to customers and internal team members.
• Maintain and update the company’s general calendar.
• Answer main line phone calls as needed; phone volume is light due to the automated phone system.
• Serve as backup support for other departments and roles as needed, including Marketing Assistant, Proposal Administrator, and Engineering Administrator.
• Maintain and revise company-wide documents, including the Company Quality Manual, Safety Manual, and other operational documentation.
• Order and track office supplies.
• Support special projects as assigned by leadership.

Position Requirements

• Experience working in a construction, engineering, or other project-based environment.
• Experience supporting project-based contracts or project setup activities.
• Microsoft Project experience with strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Experience creating, editing, formatting, and updating professional documents.
• Strong customer service and communication experience.
• Experience using a CRM or customer database system.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail and follow-through.

Job Perks

• Health Benefits after 30 days!
• Weekly Paychecks!
• Career coaching opportunities!

HB Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.