Executive Assistant

Ainsley Search Group is hiring an experienced Executive Assistant to join a Global Manufacturing and Supply Chain company located in the NY Metro area, this Executive Assistant reports to the CEO and support the event planning, internal and external communication, business presentation, administrative support to the CEO. This is a full-time, permanent opportunity with lucrative salary, bonus, benefits, and growth.

Responsibilities:

• Reports to the CEO and support the event planning, internal and external communications, business presentation, public speaking and administrative support.
• Organizing and maintaining files and records for the CEO ‘s department, support expense, agenda, travel planning and management.
• Ability to maintain confidentiality on sensitive subjects and documents.
• Planning and scheduling meetings and appointments base on CEO’s daily agenda.
• Lead, develop communications for internal and external stakeholders; conduct speaking, debriefing, communications on behalf of CEO as needed.
• Maintain relations with both external and internal stakeholders, follow up and follow through on various projects, events, and other related affairs for CEO and executive teams.
• Managing certain projects and conducting research on related projects.
• Preparing and editing correspondence, reports and presentations for CEO.
• Making travel and guest arrangements for CEO and other related team members.
• Handle Ad-Hoc projects/assignments.
• Where appropriate attend meetings on behalf of the CEO, document meeting and conduct follow up meeting with CEO.
• Provide effective customer service and communication to both internal and external customers.
• Other duties as assigned.

Qualifications:

• Bachelor’s Degree in communication, PR, business or related field.
• Recent years of tenure as an Executive Assistant, PR, Communications to C Suite Leaders
• Excellent communication skills in writing and speaking, ability to act on behalf of CEO on public speaking and communications.
• Excellent people skill and problem-solving skill.
• Proficient in Microsoft Suit, excellent written and verbal communication.
• Attention to detail, able to follow up and follow through and able to work under minimum supervision.