Executive Assistant

Executive Assistant

Location: Chicago, IL

Work Arrangement: Hybrid — On-site 3 days per week

About the Role

We’re looking for a highly organized, proactive Executive Assistant to support our leadership team and help keep day-to-day operations running smoothly. This person will manage scheduling, travel, meetings, and daily priorities while helping our leadership team stay organized and focused.

The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced environment where priorities can change quickly.

What You’ll Do

• Manage calendars and scheduling for the leadership team
• Coordinate internal and external meetings and appointments
• Book and manage flights, hotels, transportation, and travel itineraries
• Help organize daily and weekly priorities and workflows
• Proactively identify scheduling conflicts and coordinate changes
• Organize team events, lunches, and other business activities
• Assist with meeting preparation and follow-up
• Communicate with internal and external contacts on behalf of leadership as needed
• Handle sensitive and confidential information with discretion
• Provide general administrative support and assist with projects as needed

What We’re Looking For

• Strong organizational and time-management skills
• Excellent attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proactive, dependable, and comfortable working independently
• Experience coordinating calendars, meetings, and business travel
• Comfortable working closely with senior leadership
• Previous Executive Assistant, Administrative Assistant, or similar experience preferred

This is a hybrid position based in Chicago , with an expectation of working on-site three days per week .