Executive Assistant - CFO / CLO

About Us

Company Overview

Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across United States and Canada.  In conjunction with Unified Door & Hardware Group (UDHG), a premier provider of commercial door, frame, and hardware solutions, FBM supports a broad range of construction and architectural projects nationwide.

Together, FBM and UDHG’s 8,000+ Team Members are committed to operational excellence, innovation, and employee development.  By combining scale, specialty expertise, and a customer-first mindset, we deliver high-quality products and services to contractors, builders, and project teams across diverse markets.  As the organization continues to grow and evolve following the recent acquisition by Lowe’s, we are investing in strong, forward-thinking talent to support our long-term success.

Overview

Position Overview

We are currently seeking an experienced, highly organized, and service-oriented Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and select members of the Executive Leadership Team at our Santa Ana, CA headquarters.

The Executive Assistant plays a critical role in providing high-level, confidential administrative support to senior executives.  This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion.  The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders.

This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment.

Responsibilities and Qualifications

Key Responsibilities Executive Support & Coordination

• Provide direct administrative support to the CFO, CLO, and other assigned executive leaders
• Manage complex calendars, schedule meetings, coordinate logistics, and resolve conflicts proactively
• Coordinate travel, prepare itineraries, and manage expense reports
• Maintain advanced awareness of executive priorities, ensuring leaders are prepared for meetings, presentations, and commitments
• Handle confidential information with the highest degree of discretion and judgment.

Communication & Stakeholder Engagement

• Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
• Draft, edit, and prepare correspondence, memos, presentations, and reports
• Build positive, professional relationships across departments and functional areas within FBM

Project Management & Operational Support

• Assist executives with special projects, cross-functional initiatives, and follow-up actions
• Track deadlines, deliverables, and milestones to ensure items remain on schedule
• Support creation and refinement of presentations, dashboards, and executive briefings

Administrative Excellence

• Organize and maintain executive files, documents, and associated systems
• Ensure professional meeting preparation, including agendas, minutes, and action item tracking
• Anticipate needs and proactively strategize to optimize executive time and effectiveness
• Provide backup support to other administrative team members as required

Miscellaneous

• In this role, there may be special projects or other job duties assigned

Qualifications Education & Experience

• Bachelor’s degree preferred
• 5+ years of experience supporting C-suite or senior executives, preferably in a mid-size or large organization
• Experience supporting finance, legal, or corporate governance functions highly preferred

Skills & Competencies

• Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
• Strong written, verbal, and interpersonal communication capabilities
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive-level presentations
• Demonstrated ability to act with discretion, confidentiality, and sound judgment
• Strong problem-solving capability and meticulous attention to detail
• Ability to work independently, collaboratively, and under minimal supervision
• Adaptability to change priorities and deadlines in a fast-p…