Executive Business Assistant

Job Title: Executive Business Assistant

Location: London

Job Type: Full-time

About the Job

We are looking for an Executive Business Assistant to support the senior management team with day-to-day business and operational matters. This role will work closely with the principal on business coordination, travel arrangements, meeting support, client communication, and project follow-up.

The ideal candidate will be highly organised, discreet, proactive, and comfortable working in a fast-paced international business environment. The role requires frequent coordination with various stakeholders and may involve business travel.

Responsibilities

1. Assist senior management with day-to-day business coordination, scheduling, travel arrangements, and meeting preparation.
2. Support client communication, partner coordination, and follow-up on key business matters.
3. Prepare, organise, and maintain business documents, meeting notes, reports, and related materials.
4. Coordinate internal and external resources to ensure tasks and projects are executed smoothly.
5. Provide administrative and operational support for business trips, meetings, and client servicing.
6. Assist with ad hoc business, operational, and executive support tasks as required.

Requirements

1. Based in London, with the right to work in the UK and the ability to work locally on a long-term basis.
2. Excellent fluency in both English and Mandarin, spoken and written.
3. Must be able to drive and hold a valid UK or locally recognised driving licence.
4. Strong communication, coordination, and relationship management skills.
5. Highly organised, with excellent attention to detail, reliability, and the ability to manage multiple tasks efficiently.
6. Proactive mindset, strong execution ability, and comfortable working in a flexible, fast-paced environment.
7. Prior experience as a business assistant, executive assistant, project assistant, administrative assistant, or personal assistant is preferred.
8. Bachelor’s degree or above is preferred.

About Us

xSyphon is a next-generation startup on a mission to revolutionise the trading world through artificial intelligence. We believe the future of trading lies at the intersection of data, models, and speed. We are not just improving trading systems; we are redefining how markets are understood, navigated, and optimised in the age of AI.