Executive Assistant
- Source: LinkedIn
- CitiStaffing
- On-site
- New York City
- Mid level
Job Description
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf.
The ideal candidate will either be a Notary or be willing to obtain a Notary license.
Duties and Responsibilities :
• Screen and manage phone calls, emails, and correspondence, responding on behalf of the executive as needed.
• Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize travel itineraries, accommodations, and logistics for domestic and international trips.
• Prepare, edit, and review documents, reports, and presentations, ensuring accuracy and professionalism.
• Process and track expense reports, manage budgets, and handle financial documentation.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Act as a liaison between the executive and internal/external stakeholders, building and maintaining professional relationships.
Qualifications:
• Associate or bachelor’s degree preferred
• 1 to 2 years of Administrative support preferred
• Proficiency with Microsoft Office Suite - Word, Excel, PowerPoint & Outlook
• Excellent written and verbal communication skills
• Strong verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
Skills
- microsoft-excel
- microsoft-powerpoint
- microsoft-outlook
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