Executive Assistant

About Us: On The Table is a Columbus-based restaurant group behind Beer Barrel Pizza & Grill, a Midwest staple with 11 locations across Ohio and Indiana, and Sycamore, an upscale independent concept in Columbus’s German Village. We’re a team that works hard, has fun, and takes real pride in what we do. Our brands are bold, community-rooted, and full of personality.

Position Overview: We are seeking a highly organized and proactive Executive Assistant & Community Coordinator to support On The Table’s President & CEO and to keep the office running smoothly day to day. Above all, this role exists to close loops and hold details; to track open items and follow through until they are genuinely closed. The work is varied and fast-moving: calendar and communications, coordination across the leadership team, community engagement and events, new projects and partnerships, and the steady stream of one-off details that keep an office humming. The role also works in close collaboration with the Director of Marketing & Communications.

Key Responsibilities

• Own follow-through from end to end: capture every commitment, next step, and open item across the CEO’s world, and stay on them until they are genuinely closed, so nothing stalls.

• Calendar Management — efficiently manages CEO’s schedule, ensuring all appointments, meetings, and events are well-organized, and prioritizing tasks accordingly.

• Meeting Coordination — coordinate and schedule internal and external meetings, including logistics, agenda preparation, and distribution of materials.

• Note Taking — attend meetings as requested and take detailed and accurate notes, capturing action items, decisions, and key discussion points.

• Communication — act as a primary point of contact between CEO and internal/external stakeholders, responding to emails and phone calls on their behalf.

• Confidentiality — maintain a high level of confidentiality and discretion when handling sensitive information and documents.

• Support Projects — assist in various projects and initiatives, including research, data analysis, and presentation preparation, and support new projects and developments from a coordination standpoint.

• Community Engagement Support — serve as liaison between the Director of Marketing & Communications and community partners, non-profits, and sponsors for both Beer Barrel Pizza & Grill and Sycamore, managing the Dine & Donate program end-to-end and tracking related financials.

• Entertainment Coordination — source, book, and coordinate entertainment talent and vendors, from contracts and scheduling through day-of logistics and serving as their main point of contact.

• General Administrative Tasks — provide administrative support as needed, such as drafting correspondence, proofreading documents, and performing other tasks to ensure the efficient operation of the office.

• Coordinate travel and itineraries as needed.

• Help keep personal and professional commitments aligned where the two intersect, anticipating and smoothing the points where they overlap, with discretion.

Qualifications

• Bachelor’s degree preferred but not required.

• Prior experience in an administrative, coordinator, or executive support role, preferably supporting business owners, executives, or leadership teams.

• Experience coordinating with external partners, vendors, or talent/booking is a strong plus.

• Exceptional organizational skills and attention to detail; comfortable managing multiple priorities across leadership and cross-functional programs.

• Excellent written and verbal communication skills.

• Highly proficient in Microsoft 365 (Outlook, Teams, SharePoint, and Office) and calendar tools, and a fluent, comfortable user of Notion; this office runs on it.

• Ability to maintain confidentiality and exercise discretion.

• A proactive problem-solver who takes initiative on unfamiliar challenges, with the judgment to triage competing demands, protect what matters most, and say so when priorities need to give.

• A high degree of flexibility.

• Prior experience in restaurant, hospitality, non-profit partnerships, or event/talent booking is a plus.

• An entrepreneurial spirit; someone drawn to building and growing things who thrives in a fast-moving, evolving organization.

• An aptitude for food, design, art, and culture.

What We Offer

On The Table offers a comprehensive benefits package including medical, dental, and vision coverage, a 401(k) with c…