Senior Executive Personal Assistant

Senior Executive Personal Assistant

Location: San Anselmo, CA | Primarily Remote with Occasional Onsite Requirements

This is a primarily remote opportunity, with the expectation that the Executive Personal Assistant will be local to the San Anselmo area and available to come onsite occasionally as needed.

Salary Range: $175,000

Hours: Full-time

We are partnering with a private family office to identify a polished, highly adaptable Senior Executive Personal Assistant to support a UHNW principal across both personal and professional priorities. This is an exciting opportunity for someone who thrives in a fast-paced, ever-evolving environment and enjoys serving as a trusted right hand across executive support, lifestyle management, and day-to-day operations.

The ideal candidate is proactive, detail-oriented, emotionally intelligent, and comfortable managing shifting priorities with discretion, professionalism, and sound judgment.

Key Responsibilities

Executive & Personal Support

• Manage complex calendars, scheduling, and strategic time management across multiple priorities and time zones.
• Coordinate personal and professional appointments, meetings, and commitments.
• Anticipate the principal’s needs and proactively manage day-to-day logistics.
• Prepare meeting materials, itineraries, briefing documents, and follow-up communications.
• Serve as a trusted point of contact and right hand to the principal across personal and professional matters.

Travel Coordination

• Manage end-to-end domestic and international travel arrangements, including flights, accommodations, transportation, dining, and detailed itineraries.
• Serve as a point of contact during travel and assist with real-time changes and last-minute requests as needed.
• Maintain detailed records of travel preferences, loyalty programs, and other relevant information.

Communication & Relationship Management

• Manage correspondence and communications on behalf of the principal with professionalism and discretion.
• Coordinate with vendors, household staff, service providers, and external partners.
• Assist with maintaining important personal and professional relationships.
• Represent the principal with a high level of professionalism, warmth, and confidentiality.

Project & Operational Support

• Assist with special projects, research, event coordination, and ad hoc administrative needs.
• Support operational organization and help implement systems and processes where needed.
• Coordinate across multiple priorities while maintaining confidentiality, accuracy, and attention to detail.
• Adapt quickly to changing needs and priorities while ensuring critical tasks are handled efficiently.

Qualifications

• Prior experience supporting a UHNW individual, executive, or family office environment is strongly preferred.
• Ideally based in or near San Anselmo, CA, with flexibility to come onsite for occasional meetings and in-person support.
• Exceptional organizational and multitasking skills with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, emotional intelligence, and sound judgment.
• Ability to thrive in a fluid, fast-moving environment with changing priorities.
• Tech savvy with proficiency in Google Workspace and modern productivity tools.
• Self-starter with a proactive, solutions-oriented mindset.
• Comfortable balancing executive and personal assistant responsibilities.
• Strong attention to detail and ability to anticipate needs before they arise.

This is a wonderful opportunity to join a collaborative and supportive environment while working closely with a highly engaged principal and team.

Please submit your resume for consideration!

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.