Senior Executive Assistant/Office Manager

Executive Assistant / Office Manager (Temp-to-Hire)

Location: Redwood City, CA

Salary Range: $150k–175k + Bonus (flexible for the right candidate)

Schedule: Hybrid (3–4 days onsite per week)

Our client, an innovative AI-powered technology company, is seeking a highly organized and proactive Senior Executive Assistant & Office Manage r to support multiple senior executives while creating an exceptional in-office experience for employees and visitors. This is a highly visible role that blends executive support, office operations, and workplace hospitality, making it ideal for someone who enjoys being at the center of a collaborative, fast-paced environment. The ideal candidate is resourceful, detail-oriented, and takes pride in anticipating needs, keeping leaders organized, and creating a workplace where people love to come together

Key Responsibilities

Executive Support

• Provide high-level administrative support to four senior executives, managing complex calendars across multiple time zones while balancing shifting priorities.
• Coordinate internal and external meetings, including scheduling, conference room reservations, agendas, and meeting logistics.
• Arrange travel and manage expense reporting with accuracy and efficiency.
• Attend leadership meetings, capture notes, track action items, and help drive follow-through.
• Partner on special projects, including company travel weeks, team-building initiatives, and all-hands meetings.

Office Management & Workplace Experience

• Oversee day-to-day office operations to ensure a seamless, organized, and welcoming environment.
• Manage office inventory, kitchen supplies, and workplace essentials.
• Coordinate daily meals, catering, snacks, and food programs while managing budgets.
• Build and maintain strong relationships with vendors, facilities partners, and service providers, resolving issues quickly and proactively.
• Communicate office updates, maintenance schedules, and operational changes to employees.
• Continuously identify opportunities to improve the office experience and foster an environment where employees enjoy spending time together.

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting multiple senior leaders in a high-growth or fast-paced technology environment.
• Experience managing office operations or workplace experience initiatives is highly preferred.
• Exceptional organizational skills with the ability to manage competing priorities independently.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Excellent communication and interpersonal skills with a polished, professional presence.
• Comfortable working onsite and passionate about creating an organized, welcoming workplace.
• Strong aesthetic sense with an eye for improving office spaces and employee experience.
• Proficiency with Google Workspace, Slack, Zoom, and other productivity tools.
• Positive, dependable, and collaborative, with a “no task is too small” mentality and a genuine passion for supporting others.

Why You’ll Love This Opportunity

• Join a fast-growing AI technology company during an exciting period of growth.
• Partner directly with senior leadership and make a meaningful impact across the organization.
• Play a key role in shaping an engaging, collaborative workplace culture.
• Enjoy a highly visible position that combines executive partnership with office leadership.

If you’re an experienced Executive Assistant who thrives on organization, enjoys creating exceptional workplace experiences, and loves being the person everyone can count on, we’d love to hear from you. Submit your resume today for immediate consideration!

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.