Personal Assistant to Chief Executive Officer

Job Responsibilities:

· Filing all necessary medical claims and associated paperwork. Fluency in medical claims processing for required follow-ups considered a plus. Tracking of all medical expenses and reimbursements.

· Responsible for all personal bill payments, recording of all expenses and bookkeeping. Will liaise with CFO for all record keeping and funding.

· Booking appointments, managing medical diaries, setting reminders, and coordinating calls/meetings.

· Managing emails, drafting correspondence, and acting as a first point of contact.

· Perform light errands, assist with residence upkeep/maintenance coordination, and manage personal shopping or tasks as requested. Coordinate with vendors or service providers for homes and residences as needed.

· Booking and management of local, regional, and long-distance travel and accommodations.

· Local travel to and from appointments, office, and home as required. Occasional longer trips may be required, with details defined ahead of time.

Skills:

· Management and follow-up of multiple tasks effectively over long periods of time.

· Anticipating needs and solving problems before they arise.

· Excellent written and verbal skills.

· Medical insurance platforms, travel booking platforms, simple accounting software, and email interfaces.

· Secure and confidential handling of sensitive private, financial, and healthcare information is paramount.

· Adjusting to changing needs and environments.

Qualifications Requirements:

· Experience handling confidential information with discretion.

· Excellent verbal and written communication skills.

· Strong organizational and time-management skills; ability to manage multiple tasks over extended periods.

· Ability to navigate difficult bureaucracy with skill and tenacity.

· Associates degree preferred or ability to demonstrate strong communication and computer skills.

· Ability to travel as needed (limited), possibly including weekend travel. (Very limited long-distance domestic travel may also be required.)

· Proficient in personal tech (iphones, ipads, and associated apps) as well as standard business technology applications.

· Prior healthcare administrative work a plus.

Position is NYC based with a hybrid model. We greatly respect personal time and work-life balance.

Pay: $100,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave

Education:

• Associate (Required)

Language:

• English (Required)

Work Location: Hybrid remote in New York, NY 10001