Executive Assistant to Chief Executive Officer

About Zero Point Energy Labs

Zero Point Energy Labs is an American advanced manufacturing company dedicated to bringing critical manufacturing back to the United States. We design and manufacture high-performance battery systems for aerospace, defense, robotics, and other mission-critical applications while building the technologies and manufacturing capabilities that will propel civilization forward.

Responsibilities

• Manage the CEO’s calendar by scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Answer and screen phone calls, emails, and other communications on behalf of the CEO.
• Maintain awareness of the CEO’s priorities, deadlines, meetings, and commitments.
• Proactively remind the CEO of upcoming meetings, deliverables, and important action items.
• Coordinate domestic travel, lodging, transportation, and itineraries.
• Prepare meeting agendas, organize materials, and document action items when required.
• Coordinate communication between the CEO and customers, suppliers, investors, employees, and business partners.
• Assist with office administration, purchasing, filing, document preparation, inventory, and general office organization.
• Run business and personal errands as needed.
• Handle confidential business and personal information with the highest level of professionalism and discretion.
• Organize digital and physical files to ensure information is easily accessible.
• Track ongoing projects and follow up with internal teams to ensure deadlines are met.
• Anticipate problems before they arise and proactively develop solutions.
• Assist with special projects and additional responsibilities as assigned.
• Continuously identify opportunities to improve organization, efficiency, and day-to-day operations.

Basic Qualifications

• Bachelor’s degree from an accredited college or university.
• 2+ years of experience supporting executives, business leaders, or senior management.
• Exceptional attention to detail and organizational skills.
• Ability to thrive in a fast-paced environment while managing multiple priorities.
• Excellent written and verbal communication skills.
• Strong time management and follow-through.
• High level of professionalism, discretion, and integrity.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience supporting a Chief Executive Officer, founder, or executive leadership team.
• Experience working in a manufacturing, engineering, aerospace, defense, or technology company.
• Experience coordinating executive calendars, meetings, and travel.
• Strong problem-solving and critical thinking skills.
• Ability to exercise sound judgment and make decisions independently when appropriate.
• Experience handling confidential business and personal information.
• Comfortable interacting with executives, customers, vendors, investors, and business partners.
• Demonstrated ability to anticipate executive needs before being asked.

What We’re Looking For

The most successful Executive Assistants consistently demonstrate:

• Exceptional attention to detail.
• The ability to think several steps ahead.
• Strong organizational and prioritization skills.
• The ability to thrive in a fast-paced, constantly changing environment.
• Excellent judgment and professionalism.
• Strong written and verbal communication skills.
• Personal accountability and ownership.
• Resourcefulness and initiative.
• A positive, solutions-oriented mindset.
• The confidence to solve problems independently.
• A sharp, highly organized, and proactive approach to every task.

The Executive Assistant is a trusted extension of the Chief Executive Officer. Success in this role requires someone who can quickly understand priorities, anticipate needs, adapt as circumstances change, and ensure nothing falls through the cracks. We are looking for an individual who is exceptionally organized, highly dependable, and motivated to help maximize the effectiveness of the CEO and the organization.

Additional Requirements

• Must be able to lift up to 45 lbs. unassisted.
• Must possess a valid driver’s license and reliable transportation.
• Must be willing to run business and personal errands as needed.
• Must be willing to work overtime and weekends as needed to support critical business priorities.
• Must be willing to work onsite at our Gardena and Hawthorne, California facili…