Executive Assistant

POSITION: Executive Assistant

Company: Born in Los Angeles, Cult Gaia is known for beautiful heirloom pieces designed to live in your closet forever. The cornerstone of Cult Gaia’s DNA is creating objets d’art that make you look twice. Since its inception, the brand has grown from accessories into a complete lifestyle offering—ready-to-wear, shoes, and beyond—forming a world of Gaia.

Position Reports To: Senior Leader / Department Head

Cult Gaia is seeking an Executive Assistant to support a senior leader within the company. The ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced, high-growth environment. This individual will act as a trusted partner, ensuring efficient day-to-day operations, anticipating needs, and handling sensitive information with the utmost discretion. Strong communication, problem-solving, and multitasking skills are essential.

What You Will Do:

• Manage schedules: coordinate meetings, events, prepare materials, document discussions, and track follow-up items.
• Coordinate and plan domestic and international travel itineraries; process expenses and manage related documentation.
• Review, organize, and draft email communications; maintain task and priority lists to support workflow.
• Maintain strict confidentiality across all business and personal matters handled on behalf of the executive.
• Serve as a liaison between the supported leader and cross-functional teams, ensuring smooth communication and timely follow-through.
• Keep the executive informed of upcoming commitments, deadlines, and responsibilities.
• Project-manage team meetings: build agendas, capture notes, track deliverables, and support ongoing action items.
• Conduct competitive research and prepare executive-ready documents, presentations, and briefs.
• Manage orders (internal & external), returns, and gifting needs as requested.
• Assist with personal and business errands on behalf of the supported leader as needed.
• Support office management and operations initiatives alongside the operations team.
• Handle additional responsibilities as the role evolves in a dynamic environment.

Knowledge:

• Experience building and optimizing processes and systems.
• Familiarity with reporting structures and information management.
• Strong project-management background.
• Expertise in developing travel itineraries (strongly preferred).
• Understanding of event planning and execution.
• Experience preparing agendas, decks, and meeting documentation.

What You Can Bring:

• Bachelor’s degree preferred.
• 3–5 years of experience in executive-level administrative support.
• Proficiency in MS Office; experience with NetSuite and Shopify is a plus.
• Exceptional organizational skills and a strong attention to detail.
• High level of discretion, professionalism, and sound judgment.
• Composure in a fast-paced environment with the ability to manage multiple priorities.
• Excellent written and verbal communication skills, with strong proofreading abilities.
• Self-motivated with the ability to anticipate needs and act proactively.
• Comfortable shifting between competing demands while supporting daily operations.
• Ability to foresee the needs of the executive and provide seamless support.
• Ability to travel domestically and internationally as needed.
• Flexibility to accommodate urgent tasks or changing schedules.
• Demonstrated success in planning, organizing, and completing projects.

What We Offer:

• Medical, Dental, Vision & Dependent Coverage
• 401K with company match
• Life Insurance
• Pet Insurance
• PTO
• Paid Sick Leave
• Clothing Allowance
• Referral Program