Executive Assistant - Private Equity

The Opportunity

We are currently partnering with a leading Private Equity firm in New York City on a high-priority Executive Assistant search. This opportunity is ideal for a polished, proactive, and highly organized professional who has experience supporting senior-level executives within the asset management industry.

The ideal candidate will be comfortable operating in a fast-paced, high-performance environment and will serve as a trusted partner to senior executives, managing complex administrative responsibilities while anticipating needs and ensuring the day-to-day runs seamlessly.

Key Responsibilities

• Provide high-level administrative and executive support to senior executives, including Managing Directors, Partners, and C-Suite leaders
• Manage complex and constantly changing calendars, scheduling internal and external meetings across multiple time zones
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes
• Prepare executives for meetings by organizing materials, agendas, and relevant information
• Coordinate with internal teams, clients, investors, and external contacts
• Assist with meeting preparation, conference calls, presentations, and executive-level events
• Handle sensitive and confidential information with a high degree of discretion
• Manage expenses, invoices, correspondence, and other administrative responsibilities
• Coordinate special projects and ad hoc initiatives as needed
• Act as a trusted gatekeeper and key point of contact for the executive and broader team
• Anticipate executive needs and proactively identify ways to improve efficiency

Qualifications

• 4–10+ years of Executive Assistant experience, ideally supporting senior executives within asset management, private equity, hedge funds, investment banking, or another financial services environment
• Demonstrated experience supporting C-Suite executives, Managing Directors, Partners, or other senior-level professionals
• Exceptional organizational skills and attention to detail
• Strong judgment and ability to handle highly confidential information
• Excellent written and verbal communication skills
• Ability to prioritize effectively and remain composed in a fast-paced environment
• Proactive, resourceful, and solutions-oriented approach
• Strong proficiency in Microsoft Office, Outlook, and calendar management
• Professional, polished presence with the ability to interact confidently with senior executives and external stakeholders

The Ideal Candidate

We are looking for impressive, high-caliber Executive Assistants who take ownership, anticipate needs, and thrive in demanding environments. The strongest candidates will have a track record of supporting senior executives in asset management and will be comfortable working with a high level of urgency, discretion, and accountability.