Senior Executive Assistant

Our client, a leading investment management firm in New York City, is seeking an experienced Executive Assistant to provide high-level support to two Executive Vice Presidents/Portfolio Managers. This is a highly visible role supporting senior investment professionals in a fast-paced, performance-driven environment.

The ideal candidate will have 5+ years of Executive Assistant experience within an asset management firm or hedge fund and a proven track record supporting Portfolio Managers, CEOs, CIOs, or other senior-level executives.

Responsibilities

• Manage complex calendars, meetings, appointments, and scheduling for two Portfolio Managers
• Coordinate extensive domestic and international travel, including flights, hotels, car services, and detailed itineraries
• Anticipate executive needs and proactively resolve scheduling and logistical issues
• Coordinate meetings with senior management, investment teams, Board members, and other stakeholders
• Prepare presentations, reports, correspondence, and other materials using PowerPoint, Word, and Excel
• Maintain highly confidential information and communications
• Assist with investment team meetings, research materials, projects, and administrative initiatives
• Provide additional professional and personal administrative support as needed

Qualifications

• 5+ years of Executive Assistant experience supporting senior executives
• Experience within equity asset management or a hedge fund is required
• Experience supporting Portfolio Managers, CIOs, CEOs, EVPs, or similar senior executives strongly preferred
• Bachelor’s degree required with a minimum 3.0 GPA
• Exceptional organizational, communication, and time-management skills
• Strong experience managing complex calendars and executive travel
• Proficiency in Microsoft Word, PowerPoint, and Excel
• FactSet experience is highly preferred
• Strong knowledge of and interest in financial markets and investments
• Ability to work effectively in a fast-paced, demanding environment

Position Details

• Location: New York City
• Schedule: Initially 5 days per week onsite; expected to transition to Monday/Friday remote and Tuesday–Thursday onsite
• Hours: Approximately 8:00 AM–6:00 PM ET
• Contract: 3–6 months with potential to convert to permanent
• Compensation: $45/hour during the contract period; permanent base salary range of $115,000–$150,000
• Interview Process: Approximately 3–4 rounds