Executive Assistant

🚀 Our mission is to create tech that makes a difference, empowers teams, delights customers, and shapes the media world of tomorrow

We’re one of the leading media advertising companies with over 33,000 advertising sites across the UK and EU

.

As part of the global Bauer Media Group, we’re committed to being both a platform for brands and a platform for good. From Netflix, Disney, The National Lottery, Heineken and many more, we advertise for some of the best brands which reach millions of people every day! We don’t just sell space, we deliver impact for our clients and value for the communities we serv

e.

📍London - 3 days a week 💰 Salary for this role is dependent on your experience, you’ll also receive bonus + benef

**its

About The**

RoleYou’ll be supporting four Directors in our International business unit - Chief People Officer, Chief Information Officer, Chief Performance Officer and Head of Legal, UK & Europe. This is a high-functioning EA role where you’ll need to be confident managing priorities, juggling multiple stakeholders, and building strong relationships quic

**kly.

What you’ll be**

doing- Diary management for the Directors, liaising with other EAs and people across the business to ensure effective time manag

ement- Booking travel and accommodation, keeping plans up to date and coordinating logistics as n

eeded- Organizing expenses for the Directors, collating receipts and entering into Concur (expenses system) for processing c

laims- Coordinating internal and external meetings for booking rooms, liaising with attendees, arranging caterin

g etc- Event Management: Managing logistics and attendance lists for small events such as team breakfasts, department team days, co-ordination for larger events such as Tech Quarterlies, BMOI Christmas lunch - sourcing venues, co-ordinating with suppliers and ensuring that everything runs smo

othly- Act as liaison with the travel management company, setting up travel profiles, co-ordinating billing and invoices and dealing with any errors or qu

eries- Processing purchases and invoices for the departments, including setting up new suppliers on the OneTrust system as required, reconciling dept credit

card.- Supporting the legal team with annual registrations and training fund account – submitting applications and processing invoices accord

**ingly

What you’ll bring to th**

e teamYou’re an experienced EA who’s used to juggling a lot and staying calm under pressure. You enjoy being the go-to person, keeping things running smoothly behind the scenes and building great relationships along th

e way.

• You’ve supported senior leaders before and know how to manage complex diaries, expenses, and travel with con

fidence- You’re organized, proactive and take real ownership of yo

ur work- You’re comfortable working independently, but also enjoy being part of a close-kn

it team- You’re great with people, personable, professional and able to build strong relationships at all

levels- You’re confident handling sensitive information with dis

cretion- You’re happy to jump into new things, support others and bring a flexible mindset to your day

**-to-day

What’s in it**

for you🏖️ 25 paid holidays + bank

holidays💵 1

0% bonus🏠 Company Pension Scheme paid

up to 8%🩺 Healthcare C

ash Plan🛡️ Life Insurance and group income protectio

n scheme🚲 Cycle to wor

k scheme🤱🏻 Enhanced Maternity & Paterni

ty Cover

We believe in fairness and as an equal opportunities employer we work hard to foster an inclusive environment, a place where you can truly be yourself and be treated fairly. We’re interested in what you can do, not just what you’ve done. Even if you don’t meet every requirement listed, we’d still love to hear

from you!

If you need this job description in another format or need any adjustments for your application/interview process, please let us know at careers@bauermediao

utdoor.com