Commercial Interior Design Assistant

Design AssistantPosition Summary

NuZine is seeking a highly organized, detail-oriented Design Assistant to support our design and project teams across administrative, technical, and project coordination functions. This role is well suited for someone who enjoys a combination of design, organization, documentation, and hands-on project support, with an interest in CAD drafting, materials, specifications, and the design and construction process.

The Design Assistant will work closely with the design team to help keep projects organized, accurate, and moving efficiently from design development through construction and project closeout.

Key ResponsibilitiesAdministrative & Project Support

• Prepare and distribute meeting agendas, notes, and minutes.
• Scan, organize, and archive field notes, drawings, and project documentation.
• Upload, organize, and maintain project files on the company server.
• Create and maintain project binders, documentation packages, and other project records.
• File and organize physical project documentation.
• Maintain clear, consistent, and well-structured digital project folders and filing systems.
• Assist the design team with general administrative and project coordination tasks as needed.

CAD & Technical Support

• Draft existing conditions and project drawings using AutoCAD.
• Assist with construction document (CD) production and quality control.
• Review CAD drawings for proper layering, scaling, formatting, naming, and overall consistency.
• Assist with drawing revisions, updates, and document coordination as directed by the design team.
• Maintain organized CAD files and ensure drawings follow established project standards.

Materials & Product Coordination

• Organize, label, and maintain project sample libraries, material collections, and sample boxes.
• Research and order material, finish, and product samples as needed.
• Monitor sample inventory and replace missing, damaged, or outdated samples.
• Date and organize samples to ensure current materials are easily identified and accessible.
• Maintain standard specification and product folders, including appliances, plumbing fixtures, accessories, finishes, and related products.
• Download, organize, and maintain manufacturer cut sheets, specifications, product images, and other product information according to established filing standards.
• Support the design team in keeping material and product information current and readily accessible.

Document Management & Project Closeout

• Ensure project information is accurately labeled, organized, and easily accessible.
• Maintain digital records of drawings, materials, specifications, and project documentation.
• Follow established document management and file-naming standards.
• Assist with project closeout documentation, record organization, and archiving.
• Help maintain consistent organizational systems across projects.

Qualifications

• AutoCAD experience required.
• Strong organizational and administrative skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment.
• Proficiency with Microsoft Office, Excel, AutoCAD, and digital file management systems.
• Strong written and verbal communication skills.
• Collaborative, reliable, and team-oriented.
• Experience in drafting, interior design, architecture, construction, or a related field preferred.

Preferred Attributes

• Self-motivated, proactive, and dependable.
• Takes initiative and follows tasks through to completion.
• Comfortable working independently while contributing to a collaborative team environment.
• Genuine interest in design, architecture, construction, and commercial interiors.
• Strong problem-solving and organizational skills.
• Naturally detail-oriented with a commitment to accuracy and consistency.
• Enjoys creating and maintaining organized systems.
• Adaptable and eager to learn new tools, processes, and project standards.

Why Join NuZine?

This position offers an excellent opportunity to gain hands-on experience across the design and construction process while developing practical skills in CAD, project documentation, materials, specifications, and project coordination. The Design Assistant will work alongside a creative and collaborative team and gain valuable exposure to the many facets of bringing commercial interior projects from concept throug…