Executive Assistant

Job title: Executive Assistant

Salary: Up to £45,000 dep on exp

Location: London, NW1 (3-4 days a week onsite)

Job type: Permanent

Hours: Full-time

The role

This is an exceptional opportunity to join the largest independent charitable hospital in the UK, supporting up to 3 senior Executives at the heart of our organisation.

As an Executive Assistant, you’ll be a trusted partner who enables our leaders to perform at their best. This is a fast-paced, high-profile role where no two days are the same. You’ll be expertly managing competing priorities, anticipating needs before they arise, and acting as a confident ambassador for both the Executives you support and the organisation.

We’re looking for someone who thrives on being one step ahead, you’ll be a proactive problem solver, an exceptional organiser and a confident gatekeeper who can build credibility with senior stakeholders, Trustees, clinicians and external partners. This is a role for someone who enjoys taking ownership, isn’t afraid to challenge when needed and has the confidence to make decisions and keep things moving.

As a charity , everything we do is driven by our ambition to deliver outstanding patient care while reinvesting in healthcare innovation and making a lasting difference to patients and communities.

About us

Established in 1932, The London Clinic is one of the UK’s largest private hospitals, with eight state-of-the-art facilities in the heart of London’s medical community around Harley Street. As a charity , we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.

We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.

What you’ll be doing

• Providing proactive, high-level support to up to three senior Executives, helping them manage competing priorities and maximising their time.
• Managing complex diaries, inboxes and meeting schedules in a fast-paced environment.
• Acting as a confident first point of contact, building strong relationships with senior stakeholders, Trustees, clinicians and external partners.
• Preparing high-quality agendas, Board papers, presentations and correspondence.
• Co-ordinating Executive meetings, taking accurate minutes and tracking actions through to completion.
• Managing travel, expenses and wider Executive Office administration.
• Taking ownership of issues and escalations, ensuring they are managed efficiently and appropriately.
• Continuously looking for ways to improve processes and enhance the effectiveness of the Executive Office.

What we’re looking for

You’ll be an experienced Executive Assistant who is highly organised, proactive and thrives in a fast-moving environment. You’re confident working with senior leaders, know how to manage competing priorities and aren’t afraid to use your initiative.

You’ll bring:

• Experience supporting senior Executives, ideally across multiple stakeholders.
• Exceptional diary and inbox management skills.
• The confidence to build relationships, influence stakeholders and act as an effective gatekeeper.
• Excellent communication skills and the ability to produce high-quality documents, presentations and meeting minutes.
• Strong organisational skills, sound judgement and absolute discretion when handling confidential information.
• A calm, resilient and solutions-focused approach, with excellent attention to detail.
• Strong Microsoft 365 skills.
• A healthcare background would be advantageous, but we are very happy to explore other industry backgrounds.

What’s in it for you

• Life insurance - Get life cover worth four times your salary, whether you’re full-time or part-time.
• Private medical cover - Once you’ve passed probation, our employee medical scheme gives you fast-track access to private healthcare.
• Pension - Join our matched pension scheme and enjoy up to 10% contributions.
• Employee assistance programme - From stress to practical guidance, our counselling service has your back.
• Blue light card - Unlock thousands of discounts! From supermarkets to holidays, fashion, tech, and days out, your Blue Light Card makes it all cheaper.
• Cycle to work - Pedal your way to a hea…