Executive Assistant

Who you are

• The ideal candidate is an effective communicator, both verbally and in written correspondence. who thrives in a dynamic, fast-paced environment
• You possess exceptional judgement and discretion, can balance competing priorities with composure and professionalism, and react with appropriate urgency when situations demand a quick turnaround
• Experience in senior level leadership support, or experience at Amazon
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience supporting multiple senior leaders simultaneously
• Experience coordinating across multiple time zones and geographies

What the job involves

• Amazon Finance is seeking a bright, resourceful, and highly organised Executive Assistant to provide comprehensive administrative support to multiple Directors within the EMEA Finance organisation
• This is a high-impact role where you’ll be the operational backbone of a fast-paced, dynamic team — enabling senior leaders to focus on what matters most by expertly managing the rhythm of their business
• You’ll support Directors leading teams with EMEA responsibilities
• Their large, distributed teams span the UK, Europe and the Middle East, making this a truly international role with variety, pace, and purpose
• This isn’t just calendar management, it’s a strategic partnership
• You’ll operate at the heart of a high-performing finance organisation, working with leaders who are shaping Amazon’s EMEA financial operations
• Every day brings new challenges: from orchestrating complex international travel to coordinating large-scale events, from driving operational improvements to being the trusted person who keeps everything running seamlessly behind the scenes
• Highly organised — Extremely detail-oriented with a demonstrated ability to manage multiple assignments and people simultaneously
• Self-motivated — Able to complete complex tasks and manage projects of varying scope with little to no guidance
• Adaptable — Flexible and able to change direction at a moment’s notice, responding effectively to changing workloads and priorities
• Proactive — A natural problem-solver who anticipates what’s needed before being asked
• Positive — You bring energy, warmth, and a can-do attitude to everything you do
• Own the rhythm of business — Manage exceptionally complex, cross-timezone, and ever-changing calendars for two Directors, combining work and personal commitments, prioritising meetings, and resolving scheduling conflicts with sound judgement
• Be the travel expert — Coordinate continual domestic and international travel arrangements, including itineraries, trip agendas, visas, logistics, and expense reconciliation
• Drive events and offsites — Organise and deliver team meetings, summits, off-sites, and large-scale global events, including agenda preparation, AV/VC support, logistics, and follow-up actions
• Operate two steps ahead — Anticipate needs, flag what’s urgent, deflect what’s not, and take effective action without needing the total picture
• Track and deliver — Drive completion of key deliverables for executives, following up on incomplete items and ensuring nothing falls through the cracks
• Build the EA network — Develop and maintain strong working relationships with Executive Assistants across the organisation, providing proxy support as required
• Improve how we work — Identify and implement process improvements to increase team efficiency and effectiveness
• Handle the essentials — Complete expense reports, manage corporate card purchases, process equipment orders, and support re-orgs with documentation
• Manage sensitive information — Handle confidential and sensitive information with the highest level of integrity and discretion
• Bring the energy — Have fun at work and help others do the same!