Admin Assistant

Escrow Admin Assistant

**Contract (3 month covering a leave) Folsom, CA $25/hr Fully Onsite**

Our client, a title and escrow services company within the homebuilding industry, is seeking an Escrow Assistant to support a busy team of Escrow Officers and Assistants. This is an excellent opportunity for someone with escrow experience who enjoys a fast-paced environment and is willing to jump in wherever needed to support the team.

Overview

This position will provide administrative and escrow support across a variety of functions including customer communication, document management, wire verification, scheduling, and transaction coordination. The ideal candidate is dependable, customer-service-oriented, and comfortable wearing multiple hats in a collaborative office environment.

Key Responsibilities

• Support Escrow Officers and Escrow Assistants with daily transaction processing
• Contact buyers to verify information and introduce the closing process
• Verify wire instructions and assist with funding-related activities
• Answer incoming phone calls and assist customers with questions
• Manage and process documents through CloseSimple and other platforms
• Order and update payoff statements, surveys, HOA information, and title documents
• Assist with opening and maintaining escrow files
• Coordinate closing appointments and communicate with lenders, agents, and buyers
• Review files for accuracy and completeness prior to closing
• Prepare receipts, deposits, disbursements, and closing packages
• Assist with document recording and final file completion
• Provide general administrative and office support as needed

Qualifications & Requirements

• Minimum 1 year of recent escrow experience required
• Experience working as an Escrow Assistant, Escrow Processor, or similar role
• SoftPro experience required
• Understanding of escrow terminology, processes, and documentation
• Strong customer service and communication skills
• Proficient with Outlook and basic computer applications
• Highly organized with strong attention to detail
• Reliable, dependable, and willing to assist wherever needed
• Experience with funding, booking, or closing activities is a plus
• Notary Public designation is a plus but not required

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to re…