Real Estate Team Assistant/Admin

Overview:

Pan Asia Luxury Sales at Keller Williams New York City is seeking highly organized and proactive Real Estate Assistants. Supporting a top-producing team in the ultra-luxury market, you will be the backbone of our daily operations. From coordinating complex move-in logistics for high-end developments to executing our multi-channel marketing campaigns, this role requires exceptional attention to detail, tech-savviness, and a passion for delivering white-glove service.

What You Will Do:

• Marketing Execution:

  Manage and update the team’s digital presence, including website updates.

• Campaign Management:

  Design and deploy advanced email marketing campaigns, and coordinate targeted direct mail initiatives for new listings.

• Logistics & Operations:

  Coordinate complex move-in logistics for clients in buildings.

• Client Relationship Management:

  Provide dedicated support and act as a reliable point of contact for buyers, sellers, and investors throughout the entire transaction lifecycle.

• Event Coordination:

  Assist in organizing exclusive Broker Open events, video tour productions, and private showings at developments.

• Administrative Support:

  Manage team calendars, client databases (CRM), handle all transaction paperwork and deal documentation, and oversee day-to-day administrative tasks with a strict focus on compliance.

Who You Are:

• Bilingual proficiency (English and Chinese) is highly preferred.
• Tech-savvy with hands-on experience using modern web and marketing tools, with a strong focus on email marketing campaigns and social media marketing.
• Exceptional organizational skills with a proven ability to manage multiple timelines and complex logistics simultaneously.

What We Offer:

• Competitive compensation (Base + Bonus).
• Firsthand experience managing operations in NYC’s elite market.
• A collaborative, fast-paced, and supportive multicultural team environment.