Executive Assistant

**Overview**

(Part Time)

We are seeking a highly skilled and organized Executive Assistant to join our team. The successful candidate will provide administrative support to our senior management, ensuring seamless day-to-day operations. This role is ideal for a detail-oriented individual who is able to handle multiple tasks, prioritize responsibilities, and maintain confidentiality.

**Responsibilities**

• Manage the Executive’s calendar using Outlook Calendar, scheduling meetings and appointments, and ensuring all necessary materials are prepared in advance.

• Provide administrative support, including data entry, filing, and transcribing documents.

• Coordinate projects and events, ensuring timely completion and minimal disruptions to the Executive’s schedule.

• Prepare and edit documents, including presentations, reports, and correspondence, using strong proofreading skills.

• Perform other administrative duties as required, including managing supplies, ordering materials, and supporting other departments as needed.

The role would primarily involve supporting Legendzent with talent/model management, communicating with models about upcoming shoots and events, maintaining the Model Hub, and helping keep me organized with business tasks, meetings, and calls. You’d also assist with scheduling and taking notes during certain business calls, reaching out to venues for dates, promotions, and contact information, and helping cast/recruit new talent while professionally representing Legendzent.

You’d also help coordinate our bottle girls before events by briefing them on their assigned tables/sections, expectations, and outfits, including confirming outfits about two weeks before each event. Overall, I’m looking for someone organized, professional, proactive, and comfortable communicating with talent and business contacts on behalf of Legendzent.

Job Type: Full-time

Pay: From $2,100.00 per month

Benefits:

• 401(k)
• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Oceanside, CA 92058 (Preferred)

Work Location: Hybrid remote in Oceanside, CA 92058