Executive Assistant

How to Apply:

Applicants need to live in California some travel in California to Conference and events 3 to 4 times a year, the rest of the job is remote. Interested candidates apply for this position only by apply through indeed.

Required Documents:

• Professional Cover Letter
• Resume
• 3 References
• Letter of Recommendation (optional)

Please Apply through Indeed!

About Us: California Community College Association for Occupational Education (CCCAOE) is a state-wide, membership-driven organization of career educators, faculty, staff, and administrators. Together we create a greater voice and impact in shaping career education throughout our state. We are currently seeking a highly organized and detail-oriented Executive Assistant with a strong multi-tasking, financial literacy skill set to support our Association. This role is crucial in ensuring the smooth operation of operational functions and providing financial insights to aid in decision-making.

Organization Name: CCCAOE
FLSA Status: Non-exempt
Employment Status: Part-time Regular
Primary Location: Remote

The Executive Assistant will report directly to the Executive Director of the Association. This is a remote position with some in-person aspects to the job for attending conferences and events. This position will provide high-level administrative support to the Executive Director, managing daily operational tasks. The ideal candidate will have exceptional organizational skills, an understanding of managing QuickBooks, with capabilities to prepare Profit and Loss statements for the organization, strong Microsoft office skills such as; Excel, Word, PowerPoint, and Outlook, and the ability to handle sensitive information with discretion.

Associate’s Degree (or other 2-year degree)
Bachelor’s Degree
High School Diploma - or the equivalent (for example, GED)
Some College Courses

Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

Basic Skills

• Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics- Using mathematics to solve problems.
• Monitoring- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension- Understanding written sentences and paragraphs in work-related documents.
• Science- Using scientific rules and methods to solve problems.
• Speaking- Talking to others to convey information effectively.
• Writing- Communicating effectively in writing is appropriate for the needs of the audience.

Social Skills

• Coordination- Adjusting actions in relation to others’ actions.
• Instructing- Teaching others how to do something.
• Service Orientation- Actively looking for ways to help people.
• Social Perceptiveness- Being aware of others’ reactions and understanding why they react as they do.

Complex Problem-Solving Skills

• Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate opti…