Executive Assistant

The Company:

Orsman Design, Inc. (ODI) is an award-winning lighting design firm with offices in Southampton, Manhattan, and Miami. We collaborate with leading architects, interior designers, and private clients throughout the United States and internationally to create exceptional residential, hospitality, and commercial environments.

We are a creative, collaborative team that values initiative, curiosity, and a passion for thoughtful design. As our studio grows, we’re looking for talented people who thrive in a fast-paced, team-oriented environment where every day brings something new.

Role:

We’re seeking an experienced Executive Assistant to partner directly with the Principal, managing the Executive Office and helping drive the firm’s day-to-day operations. You’ll oversee a complex calendar, coordinate meetings and travel, handle sensitive and confidential information with discretion, and serve as a trusted liaison between the Principal and the internal team, freeing the Principal to focus on creative and business development priorities.

The ideal candidate brings sharp organizational instincts, a proactive mindset, and the ability to juggle competing priorities without missing a beat. You’re detail-oriented, an excellent written and verbal communicator, and comfortable adapting on the fly as demands shift throughout the day.

If you’re resourceful, highly professional, and energized by the idea of being indispensable to a growing creative firm, we’d love to hear from you.

Responsibilities:

Scheduling and Communications

• Manage the Principal’s daily calendar, including internal and external meetings, site visits, and other appointments
• Manage the Principal’s travel, booking through a travel agent or directly
• Write correspondence on behalf of the Principal, including taking dictation over the phone or in person
• Track and organize tasks, follow-ups, and ongoing priorities to keep projects and internal initiatives moving forward
• Field requests from staff, particularly Project Managers, and coordinate with the right internal team members to keep work flowing efficiently

Personal

• Manage limited aspects of the Principal’s personal responsibilities

Qualifications and Experience:

• 2+ years of experience as an Executive Assistant supporting C-level executives or senior management
• Sound judgment in diverse situations, paired with exceptional written and verbal communication skills
• Discretion and confidentiality when handling sensitive information
• A sense of urgency and comfort adjusting on the fly as priorities shift
• Proficiency with Google Suite (Docs, Sheets, Slides, Forms), database management, and online collaboration tools

Additional Information:

• Ability to work from the NYC office 5 days a week
• Salary range $80,000-100,000 annually; final compensation will be based on individual qualifications and experience

Resumes can be sent to [email protected]. Please include a cover letter stating how your experience level and skill set fit this role.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Outlook: 1 year (Required)
• Microsoft Word: 1 year (Required)

Ability to Relocate:

• New York, NY 10010: Relocate before starting work (Preferred)

Work Location: In person