Executive Assistant/Office Manager

OUR MISSION

To empower clinicians and help patients with the best predictive information for personalized cancer care.

ImpriMed is transforming both veterinary and human oncology with its cutting-edge AI-driven precision medicine approach. ImpriMed’s innovative AI models leverage live cancer cell analytics to enable oncologists to make precise, data-driven treatment decisions tailored to individual patients. With proven success in over 22,000 canine and feline lymphoma tests ordered and reported on, the company is now expanding into human cancer treatment. Additionally, the live-cell-based drug efficacy assessment platform, xCellSense, offers pharmaceutical companies an invaluable tool to pretest drug compounds on their target patients’ live cells, enhancing clinical trial success rates and streamlining market entry.

WHAT YOU WILL DO

The Executive Assistant & Office Manager will provide critical administrative and operational support to ImpriMed’s executive leadership team, including the CEO, CTO, CCO, and Chief of Staff. Reporting directly to the Chief of Staff, this role will help ensure efficient executive scheduling, smooth day-to-day office operations, and accurate financial administrative support.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable navigating competing priorities in a fast-paced biotech startup environment.

PRIMARY RESPONSIBILITIES

• Executive Coordination: Manage complex executive calendars and coordinate high-priority meetings and board sessions
• Travel Management: Orchestrate end-to-end travel logistics and itineraries via corporate travel platforms.
• Financial Administration: Reconcile transactions across corporate accounts and banking portals using accounting software.
• Records Management: Maintain financial documentation by collecting and archiving receipts and invoices company-wide.
• Facility Liaison: Act as the primary point of contact for facility maintenance and office vendor relations.
• Office Operations: Oversee office procurement, including inventory management of supplies and refreshments.
• Financial Oversight: Verify vendor invoice accuracy and facilitate payments through corporate banking channels.
• Operational Optimization: Manage corporate rewards programs and vendor contracts to enhance operational efficiency.

QUALIFICATIONS & SKILLS

Required:

• 3+ years of experience in an Executive Assistant or Office Management role, preferably supporting multiple leaders.
• High proficiency in office productivity suites (Google Workspace/Microsoft 365) and professional calendar management.
• Direct experience with accounting software and corporate expense management platforms.
• Familiarity with corporate banking portals and financial administration workflows.
• Exceptional organizational skills and the ability to prioritize tasks in a dynamic environment.

Preferred:

• Accounting or Finance background.
• Experience in a startup or biotech/healthcare environment.
• Strong interpersonal skills with the ability to interface professionally with board members and external partners.
• Proven track record in vendor management and facilities coordination.

LOCATION

Palo Alto, California

This is a part-time, onsite role.

WE OFFER

• Competitive compensation based on experience [Hourly Rate of $25 to $31)
• Onsite lunches and snacks

WEBSITE

COMPENSATION

$25 to $31 per hour

APPLICATION INSTRUCTIONS

To learn more about this position or to apply, please email at [email protected] or apply directly on Indeed.com

ImpriMed, Inc. is an Equal Opportunity Employer. ImpriMed, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Pay: $25.00 - $31.00 per hour

Work Location: In person