Head assistant and Executive Assistant to the CEO

Overview

We are seeking a dynamic and highly organized Head Assistant and Executive Assistant to the CEO to join our team. This pivotal role offers a unique opportunity to work closely with senior leadership, providing comprehensive administrative support that ensures seamless executive operations. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, enabling them to manage complex schedules, coordinate projects, and facilitate internal and external communications with professionalism and efficiency. This role is essential in fostering a productive environment where the CEO can focus on strategic initiatives while daily administrative needs are expertly handled.

Responsibilities

• Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Serve as the primary point of contact for internal communication, screening calls with professional phone etiquette and handling confidential information discreetly.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution, ensuring all logistical details are meticulously managed.
• Provide executive administrative support such as drafting correspondence, preparing reports, transcriptions, and managing data entry tasks with accuracy.
• Oversee office management duties including filing systems, office supplies procurement, and maintaining organized physical and digital records.
• Collaborate with C-suite executives on project coordination efforts, ensuring deadlines are met and deliverables are aligned with organizational goals.
• Utilize technical proficiency in productivity software like Microsoft Office Suite, QuickBooks for bookkeeping tasks, video conferencing software for virtual meetings, and DocuSign for document signing processes.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment.
• Strong organizational skills with the ability to multitask effectively while maintaining attention to detail.
• Excellent written and verbal communication skills complemented by professional phone etiquette.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, QuickBooks, and video conferencing tools such as Zoom or Microsoft Teams.
• Experience in event planning, project coordination, office management, bookkeeping, data entry, and handling confidential information.
• Ability to adapt quickly to changing priorities with a proactive approach to problem-solving.
• Technical literacy including familiarity with multi-line phone systems, Microsoft Outlook Calendar management, internal communication platforms, and productivity software tools.

This role offers an exciting opportunity for a motivated professional eager to contribute at the highest level of organizational leadership while developing their skills across a broad spectrum of administrative functions. We value energetic individuals who thrive in collaborative environments and are committed to excellence in every task they undertake.

Pay: $50,000.00 - $60,000.00 per year

Work Location: In person