Executive Assistant (Bookkeeping & Payroll)

We are a privately owned trucking company in Powell, Ohio. We are hiring one person to work directly with the CEO and help run the business day to day.

This is a long term position. It is not remote and it is not a front desk job. You will work in the office with the owner, learn how the whole company works, and become the person everything runs through. As the company grows, you grow with it.

You will handle confidential financial and employee information, so we need someone we can trust completely.

WHAT YOU WILL DO

Bookkeeping and payroll (biggest part of the job)

• Enter and categorize transactions in QuickBooks
• Reconcile bank and credit card accounts every month
• Process weekly payroll and contractor payments
• Track invoices, receipts, bills, and expenses
• Put together a simple weekly summary for the owner
• Work with our accountant, payroll provider, and banks

Team and operations

• Be the daily contact for our dispatchers and drivers
• Talk with brokers on the phone and by email about rate confirmations, documents, and problems that come up
• Coordinate freelancers and contractors, including agreements and invoices
• Keep driver and contractor files current, including licenses, medical cards, and insurance
• Track down missing paperwork like signed rate confirmations and delivery documents
• Help with new hire paperwork as the team grows

Supporting the CEO

• Manage the calendar, appointments, and follow ups
• Keep a running list of priorities so nothing gets missed
• Help with correspondence, travel, and some occasional personal scheduling

WHO WE ARE LOOKING FOR

• At least 5 years of experience as an executive assistant, office manager, or bookkeeper
• A work history that shows you stay at jobs for years, not months
• Hands on bookkeeping experience. QuickBooks and payroll are a big plus
• Comfortable on the phone with drivers, brokers, and vendors
• Organized. You keep lists, you follow up, you finish things
• Good with Excel or Google Sheets
• Able to keep private information private

A college degree is not required. Trucking experience is not required either. We can teach you the industry.

WHAT WE OFFER

• A stable long term job with an owner who wants to keep you
• You work directly with the decision maker
• Room to grow as the company grows
• Paid time off and holidays
• A quiet professional office in Powell

TO APPLY

Send your resume. In a few sentences, tell us what bookkeeping and payroll work you have done yourself, and tell us about the job you stayed at the longest and why you stayed.

Pay: $60,000.00 - $75,000.00 per year

Work Location: In person