Project Manager | ND Pop

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Notre Dame Population Analytics is seeking a strategic, mission-driven, and highly organized Project Manager to lead the center’s operational, administrative, and event programming functions. This role serves as a central coordinator for the unit’s day-to-day activities and plays a key part in supporting faculty affiliates, managing research programming, and building systems that advance the center’s long-term growth and impact.

This is a four-year, limited-term position. Contingent on funding, the position may be extended.

About the Position:

Established in 2024, Notre Dame Population Analytics (ND Pop) is the University’s central hub for demographic and population-level research. The Project Manager supports the center’s mission by overseeing operational systems, stakeholder engagement, hiring coordination, and intellectual programming that strengthen ND Pop’s role as a multidisciplinary research community focused on poverty and related demographic challenges.

Working closely with the Academic Director, faculty affiliates, students, and university partners, this role combines project management, relationship management, communications, and event leadership to ensure the center operates efficiently and continues to expand its research and policy impact. The Project Manager contributes to a collaborative research environment addressing issues such as poverty, inequality, mortality, fertility, family change, aging, and economic disparities while helping build the organizational infrastructure necessary to sustain a growing university-wide initiative.

Key Responsibilities:

Stakeholder Engagement & Strategic Coordination

• Serve as an extension of the Academic Director with faculty affiliates, partners, benefactors, and other stakeholders.
• Lead meetings and presentations with internal and external audiences.
• Create and maintain relationship management systems and communication workflows.
• Develop meeting agendas, briefing materials, presentation decks, and follow-up action items.
• Support faculty affiliates in advancing special projects and strategic initiatives.

Hiring & Personnel Coordination

• Manage hiring activities for center employees, including pre-doctoral research associates, undergraduate interns through the Poverty Research Scholars Program, and other staff positions.
• Draft and post job descriptions on relevant platforms and university systems.
• Coordinate applicant screening, first-round interviews, onboarding, and communications with faculty principal investigators.
• Monitor recruitment timelines and ensure accountability across hiring processes.

Programming & Event Management

• Lead the center’s portfolio of seminars, conferences, workshops, group lunches, and advisory board meetings.
• Coordinate scheduling, communications, logistics, catering, reimbursements, and event execution.
• Develop agendas and programming materials that contribute to ND Pop’s intellectual community and external visibility.
• Support implementation of additional Poverty Initiative-funded programming and related investment activities.

Operations, Communications & Administrative Infrastructure

• Manage the center’s operational infrastructure, including website maintenance, communication materials, public calendars, and email distribution systems.
• Track budgets and monitor funding allocations in collaboration with university administrative offices.
• Coordinate collection of activity metrics and prepare annual reporting materials for the Poverty Initiative and external donors.
• Develop and maintain organizational systems that improve workflow efficiency and support lon…